AP Supervisor

Professional Alternatives

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Job ID#: 10302

AP Supervisor – In-Office

Direct Hire; up to 60K + discretionary bonus

Downtown Houston

**IMPORTANT – Excel, Outlook, and Adobe skills; ability to multitask; efficient invoice processing

**This role does not supervise staff, but does supervise the process

**If not vaccinated, must wear mask


  • Perform full A/P cycle; handle every step of A/P process

o Volume of invoices is 350 – 400 per month; once projects start ramping up, they estimate volume to be 600 – 700 per month

o Responsible for each invoice from downloading/printing/scanning, obtaining approvals (often chasing approvals), coding to proper entity/GL account, data enter into accounting software, and printing/mailing checks

o Company has 100+ entities and approximately 1/3 have consistent A/P activity

  • Scan invoices received via mail and download invoices received electronically
  • Review invoices for accuracy/issues and code to proper company/account
  • Obtain W9’s for new vendors and setup new vendor ACS
  • Manage invoice approval process
  • Enter invoices into ACS
  • Cut checks and inform Treasury when checks are printed for funding purposes
  • Match invoices to checks and review for accuracy
  • Prepare checks for mailing/FedEx; checks via mail go to post office
  • Identify expenses incurred on behalf of properties and create invoices for reimbursement to be forwarded to properties
  • Identify and forward invoices to be paid at property level
  • Process monthly sales tax payments for 2 retail properties
  • Handle vendor inquiries
  • Manage filing of vendor invoices, digitally and hard copies
  • Scan Accounting-related documents (journal entries, wires, deposits, tax returns) and file digitally with hard copies
  • Prepare files to be sent to offsite storage at year end,
  • Reconcile open A/P in ACS to invoices in open invoice cart and reconcile A/P to GL
  • Manage 1099 process at year end including processing of vendor 1099 statements and 1096 transmittal forms
  • Prepare mailing of various tax payments/notices to multiple tax authorities
  • Assist SVP of Finance/Accounting and Accountants with gathering A/P data for external auditors


  • College preferred; high school diploma required
  • 5 years minimum of full-cycle A/P experience REQUIRED
  • High volume invoice processing, multi-entity environment, and Real Estate or Construction experience HIGHLY preferred
  • Strong Microsoft Office including Excel, Accounting software, and Adobe Acrobat preferred
  • Professional appearance and attitude, detail oriented, and team player spirit
  • Excellent communicator, fast learning, resourceful and adaptable to change; good listening

Other Info:

  • Off every other Friday; M-F, 8:30am to 5:30pm
  • Paid Parking; beautiful downtown location and offices
  • Smaller team environment; current opening due to promotion
  • Will be tested on software skills



Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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