Administrative Assistant

  • Contract
  • Austin

Professional Alternatives

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Job ID#: 10436

 

Admin Assistant Needed ASAP
(Contract to cover maternity absence)

to 20$
Austin, Tx.

Administrative Assistant:

A fast paced, growing organization is looking for a dedicated and detail oriented Administrative Assistant. This individual will support the President and several other leaders in providing personalized secretarial and administrative support. This role will be responsible in supporting a variety of tasks related to business operations in a fast pace and fun environment.

Responsibilities:

  • Undertake the tasks of receiving calls, take messages and route correspondence
  • Handle requests and queries appropriately
  • Calendar management- Organize calls, meetings, travel etc.– subject, location or call w/ PH#, time zone. Ensure client meetings that are coming up for the next month and quarter are accurate and posted on appropriate calendars
  • Make necessary travel arrangements when directed using preferred Travel Agent (concur)
  • Timely filing of documents for funds and management team
  • Check mail daily. Organize appropriate mail routing and arrange for pickup
  • Organize and submit expenses in a timely manner
  • Printing / Binding if necessary. Print presentation and bind accordingly with the appropriate tabs. Send via FedEx to clients
  • Office Duties: load/ unload dishwasher; restock drinks/coffee and order when necessary; restock paper and supplies and order when necessary
  • Partner with IT on any issues that may arise in our remote office

 

Requirements/Skills:

  • 1-3 years administrative experience
  • Great communication skills
  • Intermediate skills in Microsoft Office (Word, Excel, Powerpoint and Outlook)
  • Expense reporting utilizing Concur

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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