Inspection Account Coordinator

Professional Alternatives

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Job ID#: 10709

Inspection Account Coordinator – In-Office (2 openings)

Temp to Hire; $23 to $28

77063 zip – Westchase

Duties:

  • Act as point of contact for all field Construction Management and Inspection employees
  • Respond to inquiries from Inspection field personnel in a timely manner and escalate inquiries to VP of Inspection
  • Communicate with clients to support current staffing requirements; manage staffing plans for project schedules and execution; assist VP in interviewing and initial hiring process; extend employment offers, collect candidates’ personnel information to accurately enter in HR system, and follow up with HR & Safety Departments to initiate onboarding
  • Liaise with HR and Safety Departments
  • Communicate employment revisions, terminations, work state updates for field employees
  • Review candidates and maintain job openings for field positions and follow up with candidates on availability
  • Maintain candidate sourcing database of personnel information, resumes, and certifications
  • Review resumes and screen candidates to determine if they meet experience, training, and compliance requirements to safely deliver quality service to our customers
  • Review timesheets and expenses for all Construction Management and Inspection field employees; contact field personnel to mitigate issues with timesheets or needed adjustments and assure timesheets are received in a timely manner
  • Prepare and distribute field inspection project documentation, including inspection reports and other client required documentation
  • Review and revise invoices prior to submitting externally to client; assist with monthly internal reporting, tracking, and obtaining client approvals
  • Facilitate project set up: review rates and acquire project purchase orders
  • Provide training to field personnel on timekeeping and expense reporting
  • Update various departments with staffing/project changes
  • Maintain strong working relationships with current Inspection field personnel and candidates

Qualifications:

  • Bachelor’s degree preferred or 3-5 years’ experience in a similar role
  • Intermediate Microsoft Word, Excel, and Outlook; SAP and Ariba a plus; heavy data entry  
  • Self-starter, strong communicator, organized, and strong attention to detail
  • Set priories, meet deadlines, and multi-task; demanding and busy role
  • Professional demeanor and good attitude at all times and “NEVER SAY NO”
  • Team player and VERY collaborative; willingness to learn  
  • Experience in pipeline service/construction industry is a plus
  • Experience in Human Resources is preferred

Other Info:

 

  • Company currently working a new policy for possibly hybrid work schedule
  • Once on full time will be end of year bonus eligible
  • 8 to 5 or 7:30 to 4:30
  • Currently have 300 team members (in-office and field) and growing to 400 soon
  • Occasional on-call during evenings/weekends
  • Basically, act as a staffing firm for their clients and payroll personnel

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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