Inspection Account Coordinator

Apply Now

Job ID#: 10709

Inspection Account Coordinator – In-Office (2 openings)

Temp to Hire; $23 to $28

77063 zip – Westchase

Duties:

• Act as point of contact for all field Construction Management and Inspection employees
• Respond to inquiries from Inspection field personnel in a timely manner and escalate inquiries to VP of Inspection
• Communicate with clients to support current staffing requirements; manage staffing plans for project schedules and execution; assist VP in interviewing and initial hiring process; extend employment offers, collect candidates’ personnel information to accurately enter in HR system, and follow up with HR & Safety Departments to initiate onboarding
• Liaise with HR and Safety Departments
• Communicate employment revisions, terminations, work state updates for field employees
• Review candidates and maintain job openings for field positions and follow up with candidates on availability
• Maintain candidate sourcing database of personnel information, resumes, and certifications
• Review resumes and screen candidates to determine if they meet experience, training, and compliance requirements to safely deliver quality service to our customers
• Review timesheets and expenses for all Construction Management and Inspection field employees; contact field personnel to mitigate issues with timesheets or needed adjustments and assure timesheets are received in a timely manner
• Prepare and distribute field inspection project documentation, including inspection reports and other client required documentation
• Review and revise invoices prior to submitting externally to client; assist with monthly internal reporting, tracking, and obtaining client approvals
• Facilitate project set up: review rates and acquire project purchase orders
• Provide training to field personnel on timekeeping and expense reporting
• Update various departments with staffing/project changes
• Maintain strong working relationships with current Inspection field personnel and candidates

Qualifications:

• Bachelor’s degree preferred or 3-5 years’ experience in a similar role
• Intermediate Microsoft Word, Excel, and Outlook; SAP and Ariba a plus; heavy data entry  
• Self-starter, strong communicator, organized, and strong attention to detail
• Set priories, meet deadlines, and multi-task; demanding and busy role
• Professional demeanor and good attitude at all times and “NEVER SAY NO”
• Team player and VERY collaborative; willingness to learn  
• Experience in pipeline service/construction industry is a plus
• Experience in Human Resources is preferred

Other Info:

• Company currently working a new policy for possibly hybrid work schedule
• Once on full time will be end of year bonus eligible
• 8 to 5 or 7:30 to 4:30
• Currently have 300 team members (in-office and field) and growing to 400 soon

• Occasional on-call during evenings/weekends
• Basically, act as a staffing firm for their clients and payroll personnel

Apply Now