Administrative/Billing Specialist

Professional Alternatives

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Job ID#: 10819

Administrative Billing Specialist
Immediate Opportunity!

Contract to Hire/Direct Hire

Galleria Area

$26-28 hourly depending on experience

Looking to add an administrative/billing specialist who is a team-player, detail-oriented, organized, motivated, and reliable. Additionally, the specialist should be able to build and maintain relationships helping to facilitate great communication and team work.


  • Produces pre-bills on monthly and ad-hoc basis. Review and edit pre-bills after attorney review.
  • Review and verify accuracy of billing and supporting documentation as required.
  • Submit electronics bills and resolve any e-billing issues. Monitor for payment.
  • Create and print final client invoices.
  • Investigate and resolve billing discrepancies.
  • Update accounting records with issued invoices, new payments, customer information, etc.
  • Prepare and mail account statements for customers.
  • Follow up on outstanding payments and answer customer queries.


  • Assist with facilities issues, including submitting requests to building management
  • Assist with planning and set-up firm events
  • Maintain parking records
  • Assist with onboarding new attorneys and staff.
  • Provides back-up Receptionist coverage.
  • Ensure strict confidentiality at all times.


  • High school diploma, some college preferred.
  • 2+ years of hands-on billing experience in a law firm or professional service industry.
  • Strong knowledge of electronic invoice submission and electronic invoice appeal processes.
  • Juris (or equivalent accounting software) experience, preferred.
  • Demonstrated proficiency with MS Office.
  • Ability to effectively interact and communicate with attorneys and clients.
  • Ability to multi-task and prioritize.
  • Ability to show strong attention to detail.
  • Ability to perform at high levels in a fast-paced ever-changing work environment, successfully adapting to changing priorities and deadlines.
  • Flexibility to work varied hours as needed


Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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