Administrative Assistant – Construction

Professional Alternatives

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Job ID#: 12028

Administrative Assistant – Constr. President
Direct Hire; up to 65K + bonus; fully in office
Galleria area

**Real estate or construction experience HIGHLY preferred
**Good tenure and references required  
**MUST have worked in a professional corporate setting supporting senior leadership 

Duties:
 

  • Book travel, check-in for flights, coordinate reward point programs, and assist e with special travel requests, etc.
  • Manage calendar, appointment requests, and TEAMS meetings; calendar travel schedule with key information
  • Coordinate meeting invites, agenda/topics, and produce meeting minutes for monthly meetings
  • Schedule meetings and events both local to Houston and otherwise – negotiate bulk hotel room rate and book blocks of rooms for meeting attendees; coordinate attendees RSVPs, schedule “check in” TEAMS meetings for each group of attendees, add new employees to standing Annual and Quarterly “Check In” meetings, schedule, reserve, and assist with setup for event/dinner spaces to be held, book meeting space, schedule and coordinate breakfast and lunch for annual meeting attendees
  • Schedule meetings and coordinate documents for monthly ESM – send out meeting request monthly, work with internal development, capital markets, and construction teams to establish outside attendee list, work with President to create a schedule, work with construction team leads to establish meetings and ensure receipt of invites monthly, and post related documents on intranet
  • Prepare expense reports via Concur reporting tool; reconcile credit card statements
  • Assist with employee appreciation events, construction milestone events, etc.
  • Assist with division college recruiting efforts
  • Manage electronic and paper filing systems; summarize legal department requests
  • Handle IT requests and confirm satisfactory resolution
  • Arrange conference calls, answer calls, and screen calls
  • Proofread and draft written communication or announcements
  • Prepare and distribute permit trend and construction employment graphs/tables monthly
  • Distribute forecasted billing versus actual billing tables   
  • Support with personal tasks occasionally

Qualifications:
 

  • College degree preferred with 5+ years AA experience supporting senior management in a corporate formal environment
  • Strong Microsoft Office Skills and tech savvy
  • Collaborative, ability to delegate, take initiative, and think independently  
  • Strong organizational skills, ability to multi-task, meet deadlines, and maintain accuracy
  • Positive energy and commitment in a fast-paced, dynamic environment
  • Friendly and professional; maintain confidentiality; strong communication
  • Sharp, meticulous, detail-oriented, and concerned with assisting President for optimal success

Other Info: 
 

  • Stellar benefits package
  • Beautiful offices, great amenities, and an incredible culture
  • Must be available, as necessary, for off-hour emergencies

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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