Executive Assistant

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Job ID#: 12271

Executive Assistant
Direct Hire; up to 110K + bonuses
Downtown Houston

Duties:
 

• Interact across stakeholders at all levels, demonstrating proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks
• Manage complex calendar and schedule for CEO and Managing Directors
• Schedule meetings and appointments; act as ‘gatekeeper’; greet visitors
• Prioritize, plan, coordinate, and oversee logistics (AV, hotel, flights, catering, etc.) for on-/off-site meetings
• Assist CEO and MDs with communication, file management, invoice management/tracking, creating and updating forms, filing agreements, and creating spreadsheets/PowerPoint presentations
• Maintain office supplies/business cards; coordinate resolution of IT and tech issues
• Maintain strict confidentiality and discretion of highly sensitive, personal, and financial matters
• Interface with external customers, business partners and prospects; act as liaison and face of CEO
• Book travel arrangements, create itineraries, and support expense reporting process
• Prepare management reports

Qualifications:
 

• College degree and Notary Public designation preferred
• 5+ years of executive-level office experience; outstanding administrative/organizational skills
• Advanced Word, Excel, PowerPoint, and Outlook and Adobe; SAP or iManage preferred
• Professionalism, flexibility, discretion, judgment, diplomacy, and tact
• Highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills
• Maintain composure and handle complex problems in stressful conditions
• Collaborative approach, team spirit, and positive demeanor
• Highly strategic, facilitative, focused, and flexible; willing to play an active, behind-the-scenes role; communication excellence – written and verbal
• Lifelong learner and commitment to continuing education, networking, and enhancing tech skills

Other Info:
 

• Fully, in-office position
• Thriving, privately held company with beautiful downtown offices
• This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings
• Exemplary benefits package

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