Accounting Assistant

Apply Now

Job ID#: 12416

Contract to Hire Accounting Assistant Needed ASAP 

Great, Easy Access NW Location 

To 22$ hourly 

(In Office role)
Zip 77064

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Assist AP with current duties 

• Respond to external vendors and internal personnel regarding all aspects of the accounts payable and payroll processes, including purchase orders, processing invoices for payment, assisting with reconciliations, and obtaining approvals 

• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons 

• Verify the accuracy of vendor invoices and confirm that the correct general ledger account codes are used 

• Handle the administrative needs of the AP/Finance Department such as obtaining W-9’s from vendors prior to processing payments and opening mail, scanning, and distributing to appropriate personnel 

• Help process monthly expense reports 

• Help Issue, log and track PO #'s 

• Maintain and file financial information, records and documents to ensure easily available information 

• Execute daily processes and controls accurately and in a timely manner; ensuring compliance with company policies 

• Collect timesheets, review and input for bi weekly payroll 

• Input information into Quickbooks 

• Relieve receptionist for lunch and breaks 

QUALIFICATIONS: 

• Excellent communication skills. 

• Basic accounting knowledge and good math skills. 

• Proficiency in Microsoft Excel. *** Will be tested on this 

• Quickbooks experience required 

• Basic understanding of business ethics 

• Ability to maintain a high level of confidentiality 

• Ability to operate related office equipment, such as computers and copier 

• Ability to work independently and in a fast-paced environment 

• Ability to anticipate work needs and interact professionally with customers 

• Excellent organizational skills and attention to detail 

EDUCATION: 

High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting preferred. 

WORK EXPERIENCE: 

At least 1 year of related experience. 

This person will have the opportunity to contribute immediately as well as learn from the rest of the accounting group.  Initially assisting and supporting AP and Payroll/HR, and then taking on accountable responsibilities. This person will also back up the receptionist when necessary, as this is a small office.  They will have a strong work ethic as well as the ability to handle extremely confidential information appropriately.  

Experience preferred – Payroll, HR, Accounts Payable, Accounts Receivable 

Experience not required but helpful – General Ledger 

Apply Now