Executive Assistant

Professional Alternatives

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Job ID#: 13794

Executive Assistant – fully in-office
Direct Hire; up to 110K + bonus
Galleria area


  • Serve as point person for office maintenance, purchasing, equipment service, and instruction
  • Maintain lobby and conference areas, and office space related to new/past employees; manage holiday décor
  • Open office to include newspapers, lights, mail/deliveries, kitchens, and maintain supply stock
  • Acts as liaison with building manager, building issues, emergency response, HVAC, and landscaping
  • Manage relationships with vendors, service providers, and building management companies
  • Administer HR duties for office staff; act as point person for company health insurance; assist with onboarding new hires; process applications for yearly company insurance renewal; pull info for annual insurance renewals/audits
  • Prepare expense reports for partners/staff and expense reimbursement reports for funds
  • Act as admin for minerals employees and act as back-up for other EAs; handle a blend of shared administrative duties with other EA team members including guest support, incoming calls, ad-hoc projects, reservations, travel, and accommodations, and meeting coordination
  • Responsible for diverse bookkeeping duties (will train) to include utilizing QuickBooks, assist Accountant, manage daily, weekly, monthly, quarterly, and yearly tasks


  • Bachelor’s degree preferred; some college required
  • 7+ years of C-Suite level support in a corporate setting
  • Advanced Microsoft Office Suite skills; QuickBooks preferred; technology savvy
  • Must be skilled in all levels of executive support from small to large tasks 
  • Resourceful, highly organized, detail oriented, and motivated
  • Poise, tact, and diplomacy; collaborative, team player with positive energy

Other Info:

  • Incredible benefits package, cell reimbursement, company-owned laptop, and other fun perks
  • Stable, thriving organization
  • Flexibility in schedule (discretionary, occasionally)
  • Private equity, investment banking, and/or energy experience a plus


Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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