Executive Assistant

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Job ID#: 13794

Executive Assistant – fully in-office
Direct Hire; up to 110K + bonus
Galleria area

Duties:
 

• Serve as point person for office maintenance, purchasing, equipment service, and instruction
• Maintain lobby and conference areas, and office space related to new/past employees; manage holiday décor
• Open office to include newspapers, lights, mail/deliveries, kitchens, and maintain supply stock
• Acts as liaison with building manager, building issues, emergency response, HVAC, and landscaping
• Manage relationships with vendors, service providers, and building management companies
• Administer HR duties for office staff; act as point person for company health insurance; assist with onboarding new hires; process applications for yearly company insurance renewal; pull info for annual insurance renewals/audits
• Prepare expense reports for partners/staff and expense reimbursement reports for funds
• Act as admin for minerals employees and act as back-up for other EAs; handle a blend of shared administrative duties with other EA team members including guest support, incoming calls, ad-hoc projects, reservations, travel, and accommodations, and meeting coordination
• Responsible for diverse bookkeeping duties (will train) to include utilizing QuickBooks, assist Accountant, manage daily, weekly, monthly, quarterly, and yearly tasks

Qualifications:
 

• Bachelor’s degree preferred; some college required
• 7+ years of C-Suite level support in a corporate setting
• Advanced Microsoft Office Suite skills; QuickBooks preferred; technology savvy
• Must be skilled in all levels of executive support from small to large tasks 
• Resourceful, highly organized, detail oriented, and motivated
• Poise, tact, and diplomacy; collaborative, team player with positive energy

Other Info:
 

• Incredible benefits package, cell reimbursement, company-owned laptop, and other fun perks
• Stable, thriving organization
• Flexibility in schedule (discretionary, occasionally)
• Private equity, investment banking, and/or energy experience a plus

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