Executive Assistant

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Job ID#: 22612

Executive Assistant – Fully in-office – Upper Kirby location

Responsibilities

• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Senior Leaders’ schedule is followed and respected. Acts as gatekeeper for access to the Senior Leaders.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Senior Leaders’ office and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the Senior Leaders to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects both internally and externally.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Assists in coordinating the agenda and logistics of senior management team meetings.
• Attends to personal matters of the Senior Leaders, including personal event planning and other personal support as needed.

Qualifications

• Bachelor’s degree in business administration.
• Requires a minimum of 5 years of executive-level support experience.
• Demonstrated computer skills including a working knowledge of MS Office products, including Outlook, Excel, Word, PowerPoint, and Teams.

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