Executive Administrative Assistant

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Job ID#: 23027

Executive Admin Assistant 

To $42 hourly 

Energy corridor location 

Great hybrid schedule! 

Must have extensive experience with calendaring and travel  
Responsible for providing administrative and secretarial services to the organization.  

Activities include:  

• Producing documents.  

• Collecting, recording, sorting and filing information.  

• Handling mail.  

• Preparing routine reports.  

• Making travel arrangements.  

• Arranging appointments.  

• Responding to inquiries.  

• Data entry.  

• Operating office equipment.  

• Also includes responsibilities for reception/telephone/switchboard and greeting visitors 

• Manage the executive's schedules. 
• Make travel arrangements to make the best use of their time.• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. 
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public. 
• Handle confidential information. 
• Maintain the security of the executive's records and files. 
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established 
budgets. 
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes 
• Provide high level secretarial and administrative support for one or more of the organization's executives, requiring discretion, confidentiality, 
a good understanding of technical and business vocabulary, and detailed knowledge of the organization's operations, procedures, and people. 
Responsibilities: 
• Manage the executive's schedules. 
• Make travel arrangements to make the best use of their time. 
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. 
• Facilitate smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public. 
• Handle confidential information. 
• Maintain the security of the executive's records and files. 
• Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. 
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening 
and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; 
arranging and attending meetings; taking and distributing minutes. 

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