Administrative Assistant – Commercial Real Estate

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Job ID#: 23442

Administrative Assistant – Commercial Real Estate
Direct Hire; up to 60k
77024 zip

Duties:
 

• Provide full cycle administrative support to a team of busy brokers to include calendar management, mail/shipping/delivery oversight, email correspondence, etc.
• Schedule, coordinate, and attend meetings; take detailed notes and distribute  
• Arrange conference calls; act as gatekeeper in person and via incoming calls; respond and react accordingly
• Coordinate and manage marketing and research requests
• Order and coordinate installation of property signage
• Update and distribute leasing reports
• Assemble and organize property research data
• Support with marketing, social media, and website initiatives to include updating and keeping current various sites including LinkedIn, etc.  
• Prepare leases, presentations, and other real estate documents
• Handle office managerial duties to include errands (Costco), office supply management, facilities and building management partnership, etc.
• Manage electronic and paper filing systems
• Handle light accounting-related duties; prepare expense reports; reconcile credit card statements (future task)

Qualifications:
 

• College degree highly preferred
• Previous real estate experience is a big plus to support multiple real estate brokers
• Excellent Microsoft Office Suite skills; tech and software savvy
• Superior written and verbal communication skills
• Outstanding organizational skills and ability to juggle multiple tasks at once
• Collaborative approach, take initiative, and think independently
• Organizational and multi-tasking skills; efficient and accurate
• High energy, positive spirit, and commitment to work in a fast-paced and dynamic environment
• Friendly and professional demeanor; exercise discretion and confidentiality

Other Information:
 

• Newly created position that will be utilized a lot; the role will unfold as the team settles in and can delegate; will be a combo of administrative assistant, executive assistant, and project manager; will wear many hats  
• Small, collaborative office with talented and busy brokers
• Benefits and PTO

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