Administrative Assistant

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Job ID#: 25492

Administrative Assistant
Immediate Opportunity to support a great team!
Contract role to cover maternity leave, approx. 4 months
Pay to $20 hour based on experience
Location:  Austin, Texas  
Zip code 78746

Job Scope:
A fast-paced, growing organization is looking for a dedicated and detail-oriented Administrative Assistant.  This individual will support the President and several other leaders in providing personalized administrative and clerical support. This role will be responsible for supporting a variety of tasks related to business operations in a fast-paced and enjoyable office environment.

Responsibilities:

• Receive phone calls, take messages and route correspondence in a timely and professional manner
• Process requests and queries appropriately
• Calendar management – Organize calls, meetings, and travel while managing subject, location and phone call information, including accurate phone number and time zone
• Ensure upcoming client meetings for the next month and quarter are accurate and posted on appropriate calendars
• Make necessary travel arrangements when directed using preferred Travel Agent (Concur)
• Provide timely filing of documents for funds and management team
• Check mail daily.  Organize appropriate mail routing and arrange for pickup
• Organize and submit expenses in a timely manner
• Provide printing / binding as needed. Print presentation and bind accordingly with the appropriate tabs. Send via FedEx to clients
• Office Duties: load / unload dishwasher; restock drinks/coffee and order daily or as needed; restock paper and supplies, maintain inventory and order when necessary
• Partner with IT Department on any issues that may arise in company’s remote office

 
Requirements/Skills:

• 1-3 years administrative experience
• Great communication skills, both written and verbal
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint and Outlook)
• Expense reporting utilizing Tallie

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