Office Assistant

Professional Alternatives
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Job ID#: 25873
Fast growing Downtown Litigation firm is in need of an office assistant.
Position will be in office. Firm offers great work environment as well as 100% paid benefits!
Duties include:
• Provide copy services (fax/copy/print/scan) to all attorneys and support staff.
• Perform quality review of each project upon completion for accuracy.
• Responsible for minor maintenance of equipment by solving paper jams, placing service calls, and conducting routine cleaning.
• Prepare monthly reports and assists with reconciling monthly bills.
• Responsible for inventory of supplies.
• Process outgoing mail and packages for all delivery services (US mail, FedEx, UPS, etc.)
• Retrieve and distribute packages.
• Pick up and scan mail for distribution.
• Set up conference rooms for meetings with supplies, food, drinks, audio visual equipment, etc.
• Electronic filing and data entry.
• Coordinate and assist with internal office moves.
• Light maintenance throughout the office space.
• Prepare office space for new hires.
• Stock paper and office supplies in copier rooms and printer stations.
• Light housekeeping duties as needed.
• Serve as back-up to the receptionist.
• Run occasional, business-related errands.
• Maintain a clean, highly efficient work area.
• Other duties as assigned.
Requirements:
• Exceptional interpersonal skills including approachability and ability to interact with staff and attorneys at all levels.
• Able to work in a fast-paced environment sometimes under pressure, remaining flexible, proactive and highly professional.
• Professional and possess efficient written and verbal communication skills.
• Word processing and/or data entry skills with Microsoft Office products.
• Knowledge of printing process and procedures as well as proficiency in the use of reproduction-related equipment (fax, scanner, spiral-binding, etc.)
• Able to follow directions and execute effectively.
• Must be able to move 30+ lbs. with ease.
• Must possess clean driving record.
• Hours: 8:00am – 5:00pm. Must be able to work occasional early mornings or late evenings. Overtime after 40 hrs.
• Prior experience in an office environment.
•Proficient with Microsoft Office.
Position Location:
Downtown Houston
Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!
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*Due to the high volume of applications we receive, we are not able to personally respond to all applicants. However, if you are selected to move forward in the hiring process, you will be contacted regarding next steps.