Legal Assistant

Professional Alternatives

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Job ID#: 26103

HYBRID LEGAL ADMINISTRATIVE ASSISTANT & PRACTICE SUPPORT COORDINATOR 

JOB DESCRIPTION

Our Downtown client is looking to a detail-oriented Legal Administrative Assistant & Practice Support Coordinator to join a thriving practice. This role involves providing legal administrative support while also assisting in project management, workflow assessment, and process improvements to enhance team efficiency. The ideal candidate will be proactive, highly organized, and able to manage multiple tasks in a fast-paced, high-volume environment.
ESSENTIAL JOB FUNCTIONS

  • Legal Administrative Support:
  • Calendar weekly meetings, phone calls, and conferences
  • Review attorney time and submit reimbursements for business expenses
  • Prepare client engagement letters, agreements, and cover letters for invoices (monthly)
  • Open and manage new client files and billing matters
  • Schedule meetings between clients and attorneys
  • Prepare, print, and file client documents, including closing binders and minute books
  • Handle all incoming/outgoing mail and answer attorneys’ calls
  • Provide backup support to other legal assistants as needed
  • Complete Secretary of State pulls, name reservations, and entity name availability checks
  • Practice Support Coordination:
  • Enter and track all assigned projects, tasks, and deadlines in Asana, ensuring timely updates and status reports
  • Regularly check in with associates, paralegals, and assistants to ensure project deadlines are met and tasks are organized
  • Follow up with team members and provide timely updates on project status
  • Assist with marketing, recruiting, and onboarding efforts, coordinating training for new staff
  • Identify and communicate process improvement opportunities to the Practice Group Leader (PGL)
  • Report regularly to PGL on project progress and any potential delays, ensuring timely resolution
  • Prepare and maintain end-of-year reports, marking completed tasks and noting pending items

    QUALIFICATIONS & REQUIREMENTS

    • Minimum 5 years’ experience in a law firm environment (tax/transactional experience preferred)
    • Strong proficiency in MS Office (Word, Excel, PowerPoint, and Outlook), Document Management Systems, Time Entry, e-Filing, and database software
    • Exceptional organizational, time-management, and multitasking skills
    • Detail-oriented with excellent proofreading, editing, and communication skills (both written and verbal)
    • Strong interpersonal skills with the ability to build and maintain effective working relationships at all levels
    • Ability to preserve confidentiality, demonstrate good judgment, and exercise discretion
    • Proactive, results-driven, and able to manage multiple projects while meeting deadlines
    • Experience in workflow assessment and process improvement a plus
    • Ability to lift boxes up to 20 pounds and use standard office equipment (phone, computer, copier, printer, fax machine)
    • Ability to sit or stand for extended periods and work at a computer

     

    Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

    To Apply for this Job Click Here

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    *Due to the high volume of applications we receive, we are not able to personally respond to all applicants. However, if you are selected to move forward in the hiring process, you will be contacted regarding next steps.