Professional Alternatives

Job ID#: 9719

Accounts Receivable Specialist – NW Houston

Job Description

This is a split position with half of the time working in the Billing/Customer Service area and the other half of the time working in Accounts Receivable/Cash Applications.   

Major Job Functions – Billing/Customer Service

  • Receive and process customer orders in a timely and efficient manner
  • Ensure all incoming orders are in line with company standards
  • Develop and maintain a vast knowledge of products and services offered
  • Daily invoicing
  • Process orders through the various tracking and reporting tools
  • Process transfer orders between facilities
  • Learn different technology options for accepting and processing orders
  • Coordinate with Accounting and Accounts Receivable to mitigate credit risk
  • Be solution oriented and a quick thinker to address customer questions and concerns
  • Work with Production and Distribution to understand order status and fulfillment times
  • Be aware of customer trends and other considerations to provide observations and recommendations to the Sales and Finance teams
  • Proactively communicate with Accounting so they are aware of issues and other items that could impact the financial statements (e.g. large customer returns)
  • Process samples and track equipment
  • Other duties as assigned.

Major Job Functions – Accounts Receivable/Cash Applications

  • Post daily incoming ACH’s, wires, checks, credit cards, and lockbox transactions
  • Process new credit applications, including checking credit references
  • Send monthly statements to customers
  • Research and prepare credit memos
  • Collections of delinquent accounts
  • Proactively coordinate with Billing/Customer Service regarding pre-paid accounts, collections, and processing credit memos
  • Work with sales team to assist with payment issues
  • Other duties as assigned.

Ideal Requirements

  • Hands on Office Manager type skills – someone who has done it all:  A/R, Billing, Customer Service, Credit and Collections, cash applications, order entry, etc  
  • Highly organized, self-starter with exceptional time management skills and strong attention to detail
  • Strong oral and written communication skills
  • Flexible and learns quickly, someone who can hit the ground running
  • Excellent customer service skills and ability to build and maintain strong working relationships with co-workers, customers, and sales team
  • Ability to multi-task and work independently in a fast-paced environment
  • Knowledge of Microsoft Office and other common technology platforms/tools
  • Understanding of EDI and other methods of receiving orders
  • QuickBooks experience a plus

Compensation:                        Commensurate with experience.

Benefits:                      Health Insurance, Life Insurance, Cafeteria Plans, 401K, Vacation, and more

Temp to hire


Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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