Administrative Assistant – Brokerage

Professional Alternatives

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Job ID#: 9944

Administrative Assistant – Brokerage

Direct Hire; up to 55K (possible flexibility on base)

Central Houston – in-office position


  • Support brokers with administrative items and transactional management – meetings, to-do list, and deal tracking
  • Manage tour preparation and coordination – interface with creative, aerial update, content coordination, Google Earth KMZ file updating, and creation of printed materials
  • Support with transactions associated with LOI’s, PSA’s, Commission Agreements; includes invoice/income management and coordination
  • Draft and modify LOI’s and Commission Agreements
  • Create marketing efficiencies – update marketing package, ensure content is always current, updated and accurate, facilitate email blasts, ensuring marketing materials are current/accurate on website, and ensure clients are current/accurate on website.
  • Facilitate creation of new tour book platform; be the “champion” of the platform and incorporate new tour book standard
  • Interact with Identity and PR support – press releases, social media (LinkedIn), etc.
  • Manage schedules and calendars and coordinate with clients
  • Coordinate with sign vendor regarding fabrication and installation of leasing signs, billboard signs, etc.
  • Research support relative to rent comps, sales comps, and property information
  • Coordinate leasing calls
  • Support with occasional personal tasks – travel coordination and expense report management


  • Bachelor’s degree highly preferred
  • Real estate experience highly preferred
  • Strong Microsoft Office Suite and technology savvy; real estate programs helpful
  • Dependable, efficient, accurate, multi-tasker, prioritized, and organized
  • Strong communication skills – written and verbal
  • Must love providing exemplary and memorable customer service
  • Flexible and accommodating personality; willingness to roll up sleeves and do whatever is necessary to get the job done

Other Info:

  • Smaller office setting with great company culture; close team
  • Business casual environment
  • Company takes great care of their people
  • 8am to 5pm


Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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