Accounts Payable Senior

Professional Alternatives

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Job ID#: 9965

Accounts Payable Senior

Direct Hire; up to 65K (a tad flexible)  

Pearland – in office position

Duties:

 

  • Oversee payment of vendors and expenses; maintain accurate financial records
  • Analyze expense reports for accuracy and eligibility for payment
  • Confirm signed delivery receipts and valid PO with approvals (3-way matching)
  • Confirm accurate freight invoice documentation (PO on incoming raw materials or BOL with a freight amount)
  • Verify payments before requesting controller signature
  • Process large quantity of vouchers with variances daily
  • Reconcile AP total and GL with records (e.g., subsidiary vendor ledger)
  • Ensure proper recordkeeping of purchases for use in tax preparation and audits
  • Ensure EIN/SSN have been collected from vendors for clerk to prepare and submit 1099s
  • Ensure proper daily, weekly and monthly reconciliations
  • Provide problem and invoice resolution assistance to vendors/personnel with tact
  • Prepare AP register and related reports efficiently
  • Develop guidelines for proper handling and coding of invoices to maintain GL expense account
  • Provide leadership to AP staff to enhance team performance and work product
  • Drive continuous improvement and performance goals through compilation of data analysis, reporting tools and performance metrics
  • Assist in the design, development and maintenance of workflow software process
  • Establish maintain relationships with new and existing vendors; meet vendor requirements
  • Process daily ACH payments and weekly check run
  • Provide assistance to auditors by researching past info regarding AP
  • Handle 2- and 3-way matching of vendor invoices
  • Manage AP e-filing system, process paperwork efficiently/accurately, and maintain document control

Qualifications:

  • Bachelor’s preferred; high school diploma required
  • 5+ years’ AP with 3 years’ supervisory experience; skilled in accounting and financial management including working knowledge of US GAAP preferred
  • Bilingual (English/Spanish) preferred
  • Intermediate to Advanced Microsoft Office Programs
  • Provide exemplary customer service, team-spirited, great communicator, flexible and accommodating
  • Willingness to learn, thrive in fast-pace, proactive, strong follow through, multi-tasker, and strong time management; organized, efficient and accurate
  • Analyze data flow between AP, GL and other financial systems; identify and address resolution of common AP errors or problems

Other Info:

  • Stable, growing company
  • 8am to 5pm; in office position
  • Business casual environment
  • More casual, industrial-type setting

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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