Executive Assistant

  • Contract
  • Houston

Professional Alternatives

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Job ID#: 9974

Executive Assistant
Pay rate $22-26 hour DOE

Job Duties:

  • Answer phones and direct calls; register and greet visitors
  • Perform document control and management, prepare documents and binding of presentation books for meetings
  • Create reports and PowerPoint presentations
  • Run weekly report for Executive VP
  • Manage calendars
  • Expense report processing including creation, tracking and approvals
  • Process Pcard Reports, reconcile monthly charges with receipts and coding
  • Travel coordination and planning, including booking of flights on corporate airplane, hotels, fleet car rentals and arranging interim home maintenance while executive is traveling
  • Manage email distribution lists; send out weekly emails
  • Gather signatures and approvals
  • Update spreadsheets
  • Organize weekly and monthly internal meetings, send out calendar invites with updated agenda, coordinate catering and set up conference calls, document weekly forecasts


  • 7-10 years' experience as Executive Assistant or Senior Administrative Assistant
  • Experienced in supporting executives and senior management in a corporate setting
  • Advanced Microsoft Word, Excel, PowerPoint and Outlook (Please note: Candidate will be skills tested as part of the hiring process for this role)
  • Maturity, professional presentation and verbiage, strong work ethic, character, values and a confident attitude; demonstrate prompt and consistent attendance
  • Exceptional follow-through, organization and attention to detail; multi-task and prioritize
  • Strong spelling, editing, proofreading, punctuation and grammar skills
  • Manage priorities in a fast-paced, deadline-oriented environment


Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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