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Job ID#: 21487
Title: Property Manager
Report to: Director of Property Management
Scope of Work
To oversee all property management activities for several retail centers, manage and direct all of the personnel and resources available in order to assure that the shopping centers achieve their maximum cash flow potential available to its owners while doing the best job possible and providing the goods and services to the community which it serves.
Specific Skills
FISCAL MANAGEMENT
- Prepare and implement operating and capital improvement budgets in accordance with the Management
Agreement requirements
- Approve and code all invoices and submit to accounting for payment
- Comply with procedures for invoicing of rent, special services, construction extras, after-hours air conditioning
- Review monthly operating statements for accuracy and report any reclassification to accounting
- Prepare and submit monthly reporting package to owners as required
- Collection and reconciliation of tenants ledgers
- Coordinate tenant bulletins concerning property policies and issues
- Perform other duties as assigned by VP of Asset Management
ADMINISTRATIVE
- Establish and maintain all insurance, sales and warranty files
- Verify operating expenses for reconciliation purposes in accordance with existing leases and assist with the generation of reconciliation calculations and letters in conjunction with the accounting departments
- Issue work authorization to applicable service vendors
PHYSICAL MANAGEMENT
- Supervise Maintenance/Porter and oversee completion of tenant service requests, preventative maintenance, ordering of supplies, and maintenance records
- Negotiate and monitor performance of service contracts
- Conduct inspections of common areas, buildings, grounds and vacant suites; prepare punch lists for maintenance and respective service contractors
- Formulate, implement, and monitor a comprehensive routing and preventative maintenance program covering all systems
- Develop and maintain a program for handling after-hours calls, to include current tenant and vendor emergency contact information
- Establish procedures for handling emergency situations, i.e., hurricanes, floods, power failure, fire, etc.
Education/Experience
- Minimum of 5 years of experience in commercial property management
- MS Word, Excel, PowerPoint, Internet Explorer, MS Outlook, Outlook Express, Rent Roll, MRI accounting software or the equivalent, basic bookkeeping skills
