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Job ID#: 27379
Office Manager – Needed ASAP!
Contract to Hire
Growing Company! Critical Role for continued success!
Pay to $28 hour
Location: Dickinson area (local area preferred)
ZIp Code 77539
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Create Purchase Orders
- Create Delivery Tickets detailing equipment and people needed to fill customer orders
- Create, review for accuracy, and approve customer invoices
- Operate/maintain/update inventory database systems
- Operate/maintain/program multifunction office system copier/printer/scanner/fax and other office equipment
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Perform filing; maintain and update filing systems
- Act as custodian for local documents and records
- Conduct onboarding process for new hires in coordination with HR Business Partners
- Outline and explain administrative procedures and policies to all site employees; train site employees on administrative matters and assist in resolving problems
- Answer telephones, direct calls, and take and deliver messages
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
- Perform research using files, records, and other documents to obtain information to respond to requests
- Prepare work schedules, manage calendars, and arrange appointments
- Participate as needed on special projects
REQUIRED EDUCATION/EXPERIENCE
- HS Diploma – some college preferred
- Minimum (3-4) years of general clerical and administrative experience with progressively increased responsibility and complexity (preferably in the oilfield services industry)
- Must be able to work with minimal up-front guidance and take ownership of his / her work product.
- Knowledge of billing practices and controls
- Must be able to effectively handle multiple projects simultaneously in a deadline driven environment.
- Strong Microsoft Office Core Skills (Word, Excel, Outlook) and Quick Books a MUST
