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Job ID#: 28473
Property Administrator Needed ASAP
Contract to Hire
to $24 hourly
West Houston – 77079
IN OFFICE!
Works directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.
ESSENTIAL FUNCTIONS
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Schedule and coordinate meetings/special events as requested.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Prepare financial spreadsheets.
- Order and maintain adequate stock of office supplies.
- Greet tenants, prospective tenants, vendors, and guests.
- Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
- Order tenant door plaques and directory strips; maintain property signage.
- Prepare and distribute tenant move-in packages; order tenant gifts as needed.
- Maintain parking/building access card records.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Maintain tenant contact, vendor contact list, and insurance information.
- Promote and foster positive relationships with tenants and owners.
- Additional duties assigned by the Property Manager.
REQUIREMENTS:
• A high school diploma or GED equivalent (college courses preferred).
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Argus, accounting software such as MRI or Skyline proficiency preferred.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.
• Strong customer service orientation.
