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Job ID#: 29073
We are seeking a highly organized and experienced Administrative Legal Assistant to support our Major Claims Counsel for the Western Region. This role involves a wide range of administrative and legal support duties, including contract administration, document management, scheduling, data coordination, and general office operations. The ideal candidate will be proactive, detail-oriented, and capable of working independently in a fast-paced legal environment.
Key Responsibilities:
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Provide high-level administrative support to attorney(s), including calendar management and expense reporting.
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Assist in contract administration: copying, scanning, routing, data entry, tracking signatures, and drafting basic correspondence.
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Organize and maintain centralized filing systems (electronic and physical).
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Collect and compile data from various sources such as email, correspondence, and records to prepare summaries or respond to information requests.
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Coordinate large electronic data transfers between internal teams and external/retained legal counsel.
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Schedule and coordinate meetings, travel arrangements, and event logistics.
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Prepare agendas, meeting materials, and maintain detailed minutes or action items as needed.
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Respond to and resolve general administrative inquiries quickly and professionally.
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Support office operations including supply management, equipment coordination, and handling incoming/outgoing packages and correspondence.
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Perform other clerical tasks and special projects as assigned.
Required Skills and Qualifications:
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4–6 years of administrative experience, preferably in a legal, insurance, or corporate setting.
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Proven ability to manage multiple tasks and deadlines with minimal supervision.
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Strong organizational, problem-solving, and critical thinking skills.
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Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with legal databases and systems a plus.
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Excellent written and verbal communication skills.
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Ability to handle sensitive and confidential information with discretion.
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Flexible and adaptable, with a strong sense of initiative and urgency.
Preferred Qualifications:
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Experience supporting legal teams or working within legal departments.
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Exposure to contract management workflows and legal administrative procedures.
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Familiarity with document retention policies and electronic document management systems.
