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Job ID#: 29262
Document Control Specialist – Anchorage, Alaska
Indefinite Contract Position
Pay $28-32 hour depending on experience
Onsite position, 100% daily in-office role
Monday thru Friday, 8:00 AM to 5:00 PM
Job Objective:
To facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.
Job Responsibilities:
- Facilitate the proper care, custody, and control of compliance-controlled documents.
- Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
- Perform document control functions and deliver professional results in a timely and efficient manner.
- Provide customer support and training on document control procedures and standards.
- Identify, document, and provide input to management towards the continued development of the Document Controls program (procedures, processes, templates, applications, etc.)
- Collect and provide information to support compliance audits.
- Gather statistical data (document control metrics) to support project requests.
- Assist other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
- Adhere to established work schedule, attendance standards and is punctual to work and meetings.
- Other duties as assigned by management.
Qualifications:
- Three (3) to five (5) years minimum of experience in oil and gas document controls.
- Possess demonstrable experience of Document Control and Records Management Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.
- Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
- Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
- Excellent communication skills with the ability to accurately solve problems.
- Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
- Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.
- Excellent administrative and organizational skills.
- Professional understanding of templates, functions and styles.
- Expertise in the use and application of the following software:
- Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
- Documentation repository database software:
- FileTrail
- Documentum/OpenText
- SharePoint
- AutoCAD Viewer (preferred)
Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role
