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Job ID#: 30490
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Generate tenant billings and adjustments based on information provided by the Property Manager (PM); submit Commercial Management (CM) batches for review and posting.
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Review and post cash receipt batches; maintain accurate cash balances for assigned properties.
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Approve significant accounts payable disbursements (e.g., weekly A/P batches); submit weekly Open A/P reports for check-run processing.
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Prepare and/or review monthly bank reconciliations for all assigned accounts.
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Post monthly rent rolls; verify all changes (e.g., move-ins, move-outs, rent escalations) are valid and approved prior to posting.
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Analyze aged delinquency reports; apply credits and cash receipts appropriately and coordinate with property management on collections as needed.
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Review and update supporting schedules for monthly charges; ensure sub-ledgers align with the general ledger.
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Analyze the general ledger and income statements for necessary adjustments; confirm with PM and post approved entries. Prepare monthly recurring journal entries in coordination with PMs.
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Review monthly financial statements and reporting packages; confirm all schedules reconcile with financial reports. Coordinate with PMs and submit to the accounting and property managers for review.
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Monitor property bank accounts to confirm sufficient funds for disbursements; initiate fund transfers or owner funding requests as needed. Prepare and submit documentation for voids or stop payments on stale-dated checks.
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Prepare CAM and real estate tax escalation reconciliations; assist auditors and provide reconciliations to property management for review.
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Calculate and initiate owner distributions per owner requirements and timelines defined in the Property Management Agreement.
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Create and distribute monthly rent-up reports to PMs; post rent-ups after approval and make necessary adjustments to tenant ledgers.
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Ensure timely mortgage and property tax payments.
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Calculate monthly and incentive management fees owed to Transwestern, including necessary supporting documentation.
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Maintain scanned records of financial packages, bank statements, and reconciliations; upload to Prop360 and client storage platforms as required.
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Communicate effectively with clients, tenants, auditors, tax preparers, and team members.
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Calculate and file sales tax when applicable.
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Perform monthly module closings (A/P, Commercial Management, G/L) as appropriate.
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Support the annual budget and quarterly reforecast processes, including recovery calculations, gross-up assistance, and budget input into accounting systems.
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Post monthly accruals with input from property management.
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Issue monthly accounting calendars to property management teams.
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Calculate and apply tenant late fees as required.
