Office Manager – San Antonio

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Job ID#: 30747

We are seeking a highly motivated and versatile Office Manager to oversee the day-to-day operations of our office. This role is best suited for someone who is a jack-of-all-trades and enjoys variety in their work. The Office Manager will work directly with the Chief Operating Officer and the Executive Administrative Team, while also meeting regularly with the Managing Partners of the office to ensure smooth operations and alignment with firm goals.

Key Responsibilities

• Human Resources & Employee Support
• Handle onboarding questions, benefits administration, and employee documentation.
• Provide coaching and support to staff, helping them grow in their roles.
• Assist with exit interviews, reporting, case management, and employee reviews.
• Provide coverage and support when staff are out.
• Serve as a resource for office policies and procedures.

Training & Development

Learn and utilize Trainual to document processes and guide employees through onboarding, policies, and training materials.

Conduct basic training for new hires and reinforce office best practices.

Support Continuing Legal Education (CLE) programming and compliance.

Operations & Administration

Manage office policies, compliance, and documentation.

Coordinate marketing efforts and assist with recruiting initiatives.

Lead or participate in Fun Committee projects to support culture and engagement.

Ensure efficient workflows and help streamline administrative processes.

Leadership & Collaboration

Partner with the COO and Executive Admin Team on firm-wide initiatives.

Meet regularly with the Managing Partners of the New Mexico Office to provide updates, discuss staffing, and address operational needs.

Act as the point of contact between the office and firm leadership.

Qualifications

• Prior experience in law firm administration, HR, or office management preferred.
• Hands-on benefits administration experience required.
• Coaching or staff development experience strongly preferred.
• Experience with or willingness to learn Trainual for policies, training, and reporting.
• Strong organizational skills and ability to balance multiple priorities.
• Excellent communication and interpersonal skills.
• Problem-solving mindset with the ability to adapt quickly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); comfort with learning new systems.

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

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