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Job ID#: 33741
- Acting as the first point of contact for reception duties, including greeting visitors, managing incoming queries, and supporting meeting room coordination
- Managing relationships with local office suppliers, ensuring reliable and cost-effective service through proactive vendor oversight and contract negotiation
- Supporting business travel needs, resolving issues with the travel platform, and assisting with onboarding preferred hotel rates in line with policy
- Overseeing office supplies and consumables, including ordering, deliveries, inventory checks, and stock management
- Preparing meeting rooms and assisting with AV or equipment issues, liaising with IT teams where required
- Delivering a smooth onboarding experience for new joiners, including preparing welcome packs, conducting office tours, and explaining facilities and safety procedures
- Ensuring the daily upkeep and smooth running of the office environment, including liaising with building management as needed
- Act as main point of contact for access control passes and reporting security issues
- Manage relationships with catering suppliers, ensuring the smooth delivery of all office catering services
- Providing administrative support to the leadership team and coordinating with relevant stakeholders across departments
- Supporting internal events and initiatives by assisting with logistics for team-building, community, and communications activities
- Collaborating with global administrative teams to align practices and maintain consistency across locations
Your present skillset:
- 5+ years’ experience in office coordination, team administration, facilities support, or a similar operational role
- Experience handling reception duties and front-of-house responsibilities
- Excellent organisational and multitasking skills, with strong attention to detail
- Strong interpersonal and communication skills, with a proactive and service-oriented approach
- Experience working with vendors and external suppliers, including managing third-party relationships
- Confident using office software tools, including Microsoft Office and Excel
