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Job ID#: 34456
Accounts Payable Specialist
Temp to Hire – Needed ASAP!
Pay $20-22 hour depending on experience
Location: Zip Code 77081 (Southeast Houston)
Hours: 7:30-4:30 Monday thru Friday
In-office role, no remote or hybrid
AP position is responsible for compiling and maintaining accounts payable records.
Functions:
- Process expense invoices by charging expenses to accounts and cost centers by analyzing invoice/expense reports and then submit for appropriate approval to process for payment
- Pays employees by receiving and verifying expense reports and requests for prepayments;
- Preparing checks and execute check runs
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Scan processed invoices
- Reports sales taxes by calculating requirements on paid invoices
- Protects organization’s value by keeping information confidential
- Create bank wire templates, set-up wire templates, and verify/release wire in the bank
- Perform Vendor Maintenance
- Issue and replenish petty cash
- Verify and reconcile counter sales drawers and ship tickets
- Prints, obtains signatures and distributes on all accounts payable checks
- Acts as liaison for accounts payable departments between our corporate offices and external branches
- Answers all vendor inquiries
- Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
- Assembles and processes overnight shipments to branches.
- Assists in monthly closings
- Performs additional assignments at supervisor’s discretion
- New customer account set ups
- Update the new customer information in New Customer Account spreadsheet for management reviews.
- Monitoring Cash account and Credit Card accounts for all branches and resolve the aging issues.
- Update the Cash and Credit Card accounts Excel spreadsheet on daily basis.
- Charge/Check refund request for all Credit and Cash accounts.
- Customer Tax/Miscellaneous Adjustment.
- Daily Collection calls/Email Communication for all past due invoice customers.
Competencies
- Strong Microsoft Excel, Word, and 10-key-by-touch skills
- 2+ years of full cycle AP experience
