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Job ID#: 34980
Senior HR Operations Manager needed for Downtown firm
This position will manage all HR operations & processes.
REQUIRED EXPERIENCE
5 – 7+ years of experience in HR operations, preferably in a mid-size/large law firm or a comparable professional services business. Proficiency in HRIS/HCM systems, SQL, and cloud-based HR software is required.
EDUCATION
A bachelor’s degree in a relevant field is preferred but not required. A SPHR or SHRM certification is preferred but not required.
ROLES AND RESPONSIBILITIES
- As key member of Talent/HR department, serve as a steward of Firm culture, promoting positive people engagement practices
- Build, implement, and maintain electronic data interchange feeds to all carriers and review errors, if any
- Oversee Paycom HRIS software and all backend rules, database, workflows, and user experience
- Manage all HR projects as assigned or recommended
- Create and submit all HR invoices for carriers and subscriptions
- Serve as resource to employees with plan questions, including HSA/401k/Health
- Work with Controller to process semi-monthly payrolls through Paycom
- Build and run custom Paycom / HRIS reports
- Maintain employee data in Paycom HRIS
- Increase Firm’s knowledge and utilization of Paycom and explore alternatives if needed, to keep the Firm operating ahead of market/competitors
- Serve as primary benefits POC with brokers and all employees
- Generate and manage General Ledger reporting through Paycom to provide to Controller
- Manage Firm’s staff talent management: draft and review job descriptions, staff offer letters, and placement agreements
- Manage Firm’s staff onboarding workflow, including conducting and scheduling in-person onboarding for all new employees, serving as welcoming presence for new hires
- Manage onboarding lifecycle through Paycom, John Hancock
- Manage benefits orientations for all new hires and provide on-going guidance to employees
- Manage COBRA process, including terminations and age-outs
- Manage and oversee payroll wires to 401(k) and HSA recordkeeper
- Create and set up HSA bank accounts for all new employees
- Monthly audits of HSA, 401k, benefits, etc., for all employees to ensure payroll alignment
- Create, review, modify, and update personnel policies on Firm intranet
- Maintain up to date job descriptions in support of Firm’s talent acquisition needs
- Administer Short-Term Disability and FMLA paperwork
- Maintain and present trend and HR analytics data to COO for Firm management’s review.
- Complete and submit Workers Comp claims through carrier
- Assist accounting with reconciliation
- Manage and process payroll lifecycle to ensure accurate payrolls
- Create employee surveys for HR and OPS
- Compile complex Excel reports with macros and formulae for audits and error review
- General streamlining of HR Processes and data cleanup on Paycom and iManage
- Manage and oversee completion of special projects for all departments
ANNUAL PROCESSES
- Process Affordable Care Act for 1095-C distribution and 1094 to IRS
- Oversee W-2 and W-2C Generation
- Non-Discrimination Testing for 401k
- Cash Balance Plan Funding, including meaningful benefits calculations, with direction from COO
- Equity profit sharing funding
- Process and calculate commissions for all associates and counsel attorneys
- Complete Resource Planning worksheets/Compensation management for all staff working with each department lead
- Write and define HR Strategy for the following year
- Review and recommend budget for HR Department
- Review and recommend budget for potential staff hires
- Review benefit offerings and negotiate benefit rates each year with Firm’s brokers
- Compile benefits census report for brokers for benefits renewal “go to market”
- PCORI Reporting Form 720
- PBGC Filing
- Process Form 5500 for Health Benefits, including Schedule A collecting
- Process Form 5500 for Cash Balance Plan with Firm actuaries
- Process Form 5500 for both 401(k) plans with Firm actuaries
- Work with Firm auditors to complete 2x 401(k) audits each year
- Oversee State Bar Firm Billing
- Oversee EEO1-C Reporting
- Manage Staff Performance Evaluations Module on Lattice
- Census for Dept. of Commerce
- National ALA Comp + Benefits Survey
- State ALA Comp + Benefits Survey
- US Census Reporting
- Annual Profit-Sharing Payroll Calculation
