To Apply for this Job Click Here
Job ID#: 36270
Invoice Reconciliation Specialist (Invoice Three-Way Match)
Location: Seguin, Texas (On-Site)
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Duration: 6-Month Contract (Potential for Extension or Conversion)
Pay Range: $23–$27 per hour
Target Start Date: March 2026
About the Role
We are seeking a detail-oriented and analytical professional to support a newly formed Post-Order Management team focused on strengthening and standardizing the invoice three-way matching process across multiple U.S. locations.
This role sits within Procurement/Supply Chain and focuses specifically on the PO-to-invoice transaction lifecycle, ensuring purchase orders, receiving documentation, and invoices align before moving to payment processing.
You will play a critical role in helping build and refine a scalable process that will be rolled out to 10 locations initially, with a long-term goal of supporting all company sites by the start of the next fiscal year (September 1).
Team & Environment
-
This is a newly established team being built from the ground up.
-
The team will consist of approximately six members, including system, subject matter, and AP partners.
-
You will work closely with Procurement, Receiving, and AP (Dallas corporate office), but will not handle payment runs, journal entries, or traditional AP processing.
-
High-volume environment (100+ PO-to-invoice transactions daily, increasing with rollout).
This role requires collaboration, strong communication skills, and comfort working in a dynamic, evolving environment where processes are actively being refined.
Key Responsibilities
-
Perform high-volume three-way matching (PO, receipt, invoice) to ensure accuracy and compliance.
-
Investigate and resolve invoice discrepancies by collaborating with Procurement, Receiving, and AP teams.
-
Identify root causes of blocked or mismatched invoices and recommend process improvements.
-
Analyze transaction data to identify patterns and systemic inefficiencies.
-
Utilize Coupa (training provided) to manage post-order workflows.
-
Apply intermediate Excel skills (pivot tables, VLOOKUPs, data analysis) to reconcile and analyze invoice data.
-
Support rollout of standardized processes across multiple locations.
-
Communicate findings clearly and professionally with internal stakeholders.
-
Contribute to continuous improvement initiatives and operational efficiencies.
Qualifications
-
Experience in Accounts Payable, Procurement, or Supply Chain operations.
-
General understanding of the PO-to-invoice transaction lifecycle preferred.
-
Experience with invoice reconciliation or three-way matching.
-
Intermediate Excel skills required (pivot tables, VLOOKUPs, data analysis).
-
Experience with Coupa is a plus but not required (training provided in first 30 days).
-
Strong problem-solving, analytical, and investigative mindset.
-
Ability to identify patterns and make sound, timely decisions.
-
Professional communication and collaboration skills.
