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Job ID#: 36367
Property Administrator – Onsite (Mixed-Use Real Estate)
Temp-to-Hire; up to $28 per hour
Sugar Land, TX
Position Overview
Seeking a highly organized and service-oriented Property Administrator to support the day-to-day operations of a large, dynamic mixed-use property in Sugar Land This onsite role plays a critical part in ensuring smooth property operations across a diverse portfolio that includes office space, retail, restaurants, residential condominiums, a conference center, and a full-service fitness facility
The ideal candidate brings strong administrative, accounting, and customer service skills with a hospitality-focused mindset This role supports property management through tenant relations, operational coordination, financial administration, and reporting while contributing to a collaborative and fast-paced team environment
Duties:
Tenant Relations & Administration
- Serve as a primary point of contact for tenant inquiries, requests, and concerns across residential, retail, and commercial spaces
- Provide a high level of hospitality and customer service to tenants, owners, and visitors
- Maintain accurate tenant files, lease documentation, insurance records, and compliance information
- Develop positive relationships with tenants and provide solutions in a professional and timely manner
Operations & Maintenance
- Coordinate maintenance and repair requests and track work orders to completion
- Manage vendor and contractor relationships including scheduling and follow-up
- Support operational needs across multiple property components including associations, retail, and office spaces
Financial Administration
- Process rent payments and manage accounts receivable and accounts payable functions
- Assist with budgeting processes, expense tracking, and financial reporting
- Work with accounting systems to maintain accurate financial records
- Ensure fiscal responsibility and sound judgment when handling property expenses
Leasing & Marketing Support
- Assist with marketing available spaces and supporting leasing efforts
- Help prepare lease agreements and maintain leasing documentation
- Update property databases and leasing records as needed
Administrative & Operational Support
- Prepare monthly management and operational reports
- Provide general office support including managing calls, mail, supplies, meetings, and special events
- Maintain organized property records and administrative documentation
- Support cross-functional teams to achieve property and company objectives
- Make recommendations to the General Manager to improve processes and streamline operations
- Manage multiple projects with varying priorities while meeting deadlines
Qualifications:
- High School Diploma required; degree or some college a plus
Professional Skills
- Client service-oriented with strong hospitality and relationship-building skills
- Excellent analytical ability to define problems, collect data, and develop solutions
- Strong project management, organization, communication, and presentation skills
- Ability to manage multiple priorities in a fast-paced, deadline-driven environment
- Strong leadership potential and conflict resolution abilities
- High level of integrity, professionalism, and confidentiality
Technical Skills
- Advanced proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook and Microsoft Teams
- Experience with property management and financial software such as Yardi, MRI, AvidPay, AvidExchange, Angus, and Castle
- Comfortable utilizing AI tools to enhance efficiency and productivity
- Strong numerical aptitude with general accounting knowledge
Work Style
- Punctual, dependable, flexible, and self-motivated
- Quick learner who can adapt to changing priorities
- Ability to think ahead and contribute innovative ideas
Other Info:
This property management team operates in a collaborative, open-concept office environment where team members wear many hats and support one another to ensure property success The culture emphasizes mentorship, professional growth, and internal promotion opportunities
Employees enjoy:
- A casual, supportive, and collaborative workplace atmosphere
- Regular team lunches and engagement activities
- Opportunities for mentorship and career advancement
- Exposure to a large, high-profile mixed-use development
- Entrepreneurial spirit
