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Job ID#: 37943
Property Admin Needed ASAP
Direct hire opportunity to 60K
Great Energy Area Location off I10/Kirkwood!
Apply Today!
POSITION SUMMARY
Property Administrator is responsible for working directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.
Property Administrator not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but to focus on productivity and results.
Dynamic, on-site role that places you at the heart of the action. As a result, an essential function of this position is working on-site. Remote or hybrid options are not available!!! Being on property allows you to build strong relationships with clients and tenants, respond in real time, and make a visible impact every day.
POSITION ESSENTIAL FUNCTIONS
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Schedule and coordinate meetings/special events as requested.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Prepare financial spreadsheets.
- Order and maintain adequate stock of office supplies.
- Greet tenants, prospective tenants, vendors, and guest.
- Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
- Order tenant door plaques and directory strips; maintain property signage.
- Prepare and distribute tenant move-in packages; order tenant gifts as needed.
- Maintain parking/building access card records.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Maintain tenant contact, vendor contact list, and insurance information.
- Promote and foster positive relationships with tenants and owners.
- Additional duties assigned by the Property Manager
POSITION REQUIREMENTS
Education:
- HS diploma or GED equivalent REQUIRED – (college courses preferred).
Experience:
- 1+ years of clerical, administrative duties (real estate experience is a plus
- Technical Skills:
- Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
- Argus, accounting software such as MRI or Skyline proficiency preferred
Personal Skills:
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
