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Job ID#: 41523
The Staff Accountant is an entry-level accounting position responsible for accurate and timely processing of accounting transactions, project-level cost accounting, and related administrative functions. The position supports the Accounting and Project Management teams through accounts payable, payroll support, vendor and subcontractor administration, project cost tracking, customer billing, reconciliations, and month-end close activities. The role requires a detail-oriented, organized, ethical, and service-minded professional who can learn and apply the Company’s accounting processes and construction-specific requirements.
ESSENTIAL RESPONSIBILITIES
- Process, verify, code, and post accounts payable invoices, including reviewing supporting documentation, approvals, purchase orders, and applicable tax rates. Route invoices electronically through the Company’s accounting workflow and research discrepancies with vendors and Project Managers.
- Maintain vendor accounts and records, including W-9 information, insurance/compliance documentation, and other required records.
- Release vendor payments after required approvals and review subcontractor compliance, including lien waivers and joint-check requirements.
- Prepare and track subcontractor joint-check agreements and assist with subcontract and purchase order administration.
- Enter and maintain project and accounting data in the Company’s ERP system, including Vista by Viewpoint.
- Prepare and input monthly job-cost allocation journal entries and assist with other journal entries, accruals, and reconciliations.
- Process weekly payroll, including collection, review, reconciliation, and input of timesheets and labor quantities.
- Verify and assist with state and local sales/use tax requirements applicable to accounting transactions.
- Maintain organized electronic project and accounting files and assist with project closeout documentation and compliance records.
- Support vendor and subcontractor requests for pricing and other project administrative needs as assigned.
- Maintain corporate credit card records and assist with distribution and tracking of company-issued cards.
- Maintain and reconcile employee truck mileage reports and tool/equipment rental records, as applicable.
- Assist with year-end 1099 preparation and other annual accounting requirements. Participate in internal audits, process improvements, and special projects as assigned.
- Collaborate with Operations, Project Management, Preconstruction, and other departments to resolve issues and provide timely accounting support.
- Perform other duties as assigned.
QUALIFICATIONS
- Bachelor’s degree in Accounting, Finance, Business, or a related field from a four-year college or university; OR
- At least four (4) years of accounting experience in the commercial construction industry.
- Construction accounting experience is strongly preferred for candidates without a related degree.
- Working knowledge of accounts payable, general ledger accounting, payroll, reconciliations, and cost accounting.
- Ability to understand and work with project budgets, job costs, contracts, invoices, purchase orders, and subcontractor documentation.
- Strong attention to detail and ability to work accurately with numerical and financial data.
- Strong organizational, analytical, communication, and problem-solving skills. Ability to manage multiple priorities, meet deadlines, and maintain composure in a fast-paced environment.
- Ability to maintain confidentiality and demonstrate sound judgment, integrity, and professional maturity.
COMPUTER SKILLS
- Proficiency with Microsoft Office Suite, particularly Excel, Outlook, Word, and electronic document management.
- Experience with an ERP/accounting system; Vista by Viewpoint is preferred. Ability to work with PDF editing/document-management software is preferred. Comfort learning new accounting, project-management, and workflow systems.
REPORTS TO Controller
