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Job ID#: 41972
Accounting Administrative Coordinator
Location: East Houston/Zip Code 77029
Direct Hire
Salary 50-60K depending on experience ($24-29 hour)
Schedule: 8:00 AM–5:00 PM, Monday through Friday
8-hour workday with a 1-hour lunch
This is a full-time, in-office position
Overview: The Accounting Administrative Coordinator enters invoices, credit card entries, and expense reports to keep accurate accounting records.
Job Duties:
- Receives and distributes invoices to internal staff for 2 company entities.
- Tracks and records credit card expenses incurred by the organization.
- Ensures credit card statements are approved by the appropriate executive before end of month close.
- Verifies and processes daily expense reports from employees.
- Ensures expenses are properly categorized and accounted for.
- Tracks and follows up on outstanding payments.
- Maintains billing records and payment receipts
- Monitors AP inbox email and credit card alerts.
- Enters new hires and terminations into company credit card systems.
- Processes monthly manifest tickets and inter-company invoices.
- Maintains accurate and organized financial records.
- Enters financial transactions into QuickBooks or spreadsheets.
- Monitors receipts and credit card statements for the office.
- Updates purchase order log including invoices, credit card receipts, quotes, bills of lading, freights, and proof of delivery per PO number.
- Assists in training new employees.
- Fills in as back up for additional accounting activities while employees are out.
- Places tickets for building maintenance, special requests, and IT requests.
- All other duties as assigned.
Skills/Requirements:
- High school diploma or general education degree (GED) required.
- One-year certificate from college or technical school preferred.
- Associate degree or equivalent from two-year college or technical school preferred, accounting field preferred.
- 2+ years of like experience with verifiable references
- QuickBooks recent experience preferred
