Job ID#: 42892
Accounting Administrative Coordinator Needed ASAP
Direct Hire to 60K
100% In Office Role, Monday-Friday 8-5
Great East Houston location! Zip 77029
- Administrative support for the Accounting Team
- Relieves and supports front desk receptionist
- Receives and distributes invoices to internal staff.
- Help with tracking and recording credit card expenses.
- Helps ensure credit card statements are approved by the appropriate executive before end of month close.
- Support staff with verification of daily expense reports from employees.
- Ensures expenses are properly categorized and coded. Files and organizes
- Helps track and follow up on outstanding payments.
- Maintains billing records and payment receipts.
- Helps monitor AP inbox email and credit card alerts.
- Enter new hires and terminations into company credit card systems.
- Processes monthly manifest tickets and inter-company invoices.
- Helps maintains accurate and organized financial records.
- Preform data entry, entering financial transactions into QuickBooks or spreadsheets.
- Monitors receipts and credit card statements for the office.
- Updates purchase order log including invoices, credit card receipts, quotes, bills of lading, freights, and proof of delivery per PO number.
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| ADDITIONAL RESPONSIBILITIES |
- Assists in training new employees.
- Fills in as back up for additional accounting activities while employees are out.
- Places tickets for building maintenance, special requests, and IT requests.
- All other duties as assigned.
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| COMPETENCIES |
| EDUCATION |
- High school diploma or general education degree (GED) required.
- One-year certificate from college or technical school preferred.
- Associate degree or equivalent from two-year college or technical school preferred.
- 2+ years of like experience with verifable references
- Quick Books recent experience preferred
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