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Job ID#: 43405
Procurement Specialist – Midland, TX
Temporary Assignment | 3–4 Months with Potential to Extend
Position Summary
The Procurement Specialist will coordinate purchasing activities with operations, field personnel, accounting, and vendors to ensure accurate purchase order processing, timely receipt documentation, and effective invoice reconciliation. This role will support accounts payable and period-end close activities while helping implement and improve the company’s purchase order system. This is a 3–4 month temporary assignment with the potential to extend based on business needs.
Duties:
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Coordinate purchase order preparation and processing for management-approved projects, including Authorization for Expenditure (AFE) projects
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Create, maintain, and manage purchase orders, ensuring goods and services are properly documented and received in the ERP system
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Partner with field personnel to investigate and resolve purchase order discrepancies, missing items, and inaccurate documentation
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Ensure field teams document the receipt of goods and services within the required 48-hour timeframe
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Utilize ERP systems to retrieve supporting documentation, including bills of lading, charge slips, and service tickets, to complete purchase order transactions
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Review open purchase orders weekly to verify accuracy, validity, and outstanding requirements
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Coordinate with vendors to obtain missing or pending invoices and resolve invoice discrepancies and disputes
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Communicate purchase order details and project requirements to vendors, managers, and field personnel
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Track purchase orders associated with AFE projects and other project-related expenditures in coordination with field managers and internal teams
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Ensure purchases are initiated through the appropriate purchase order process and escalate unresolved discrepancies as needed
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Assist with accounts payable activities and month-end and quarter-end closing processes, including AFE project reconciliations and vendor coordination
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Collaborate with leadership to implement, strengthen, and improve the purchase order system and related procedures
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Maintain compliance with company policies, procedures, and applicable safety and environmental guidelines
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Perform additional duties as assigned based on business needs
Qualifications:
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High school diploma or GED required
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Experience in the oil and gas industry
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Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines
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Excellent communication and customer service skills, with the ability to collaborate effectively across all levels of the organization
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Ability to adapt and work effectively in a fast-paced, evolving environment
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Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
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Strong analytical, critical-thinking, and problem-solving skills
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Exceptional attention to detail and commitment to accuracy
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Ability to travel as needed
Preferred Qualifications:
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Bachelor’s degree in Business Administration, Business Law, Finance, Purchasing, or a related field
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Experience in saltwater disposal (SWD) operations or the water midstream industry
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Experience with NetSuite or similar ERP systems
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Experience with purchase order management, accounts payable, invoice reconciliation, and project cost tracking
Position Details:
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Location: Midland, Texas
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Assignment Length: 3–4 months, with potential to extend
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Employment Type: Temporary
