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Job ID#: 28598
AP Team Duties
- Reports to Corporate Accounting Manager
- Input, process, and pay all Accounts Payable accurately and before due dates/deadlines
- 200+ Projects/Entities
- 1000+ invoices processed per week
- Pay Debt Service obligations on a monthly cyclical basis
- Pay all Property Tax invoices/obligations on an annual cyclical basis in collaboration with Sr. Property Tax Analyst and other staff
- Prioritize the payment of investor distributions monthly in conjunction with Investment Accounting, Corporate Accounting Manager, and Treasury Administrator
- Create dummy checks to record wire and ACH payments to the general ledger system
- Verify data and confirm receipt of accurate W-9’s for all vendors prior to release of payment
- Direct the preparation and distribution of 800+ federal 1099 forms annually
- Monitor Exceptions in Yardi P2P
- Setup role contacts for workflows in Yardi Voyager 7S
- Setup approved vendors and workflows in Yardi P2P
- Produce positive pay files for 10+ banks three days a week
- Work with Treasury Administrator and staff, along with accounting reports to ensure available cash for payables
- Assist Corporate Accounting Manager with special projects
- Communicate with vendors to troubleshoot payable issues
- Provide services to internal clients such as Property Management – pulling invoices, verifying payments, etc.
- Work with Intercompany payables
- Troubleshoot or research unique issues and respond to rapid turnaround payables
- Ensure delivery of certain packages, checks and courier shipments
Skills, Traits, Experience needed
- Previous experience working in a busy Accounts Payable environment
- Proficiency with Microsoft Excel, Microsoft Outlook, Microsoft Word, PDF (portable document format) files
- Excellent communication skills
- Customer Service focus – for Vendors and Internal Departments
- Self-Motivated
- Dedicated Work ethic and Professionalism
- Yardi P2P (Procure to Pay) experience strongly preferred, or an adaptive ability to learn new systems
