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Job ID#: 33854
Property Administrative Assistant (Retail)
Great West Houston location
Excellent Bonus & Benefits
to $58K
ESSENTIAL JOB FUNCTIONS:
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Schedule and coordinate meetings/special events as requested.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Prepare financial spreadsheets.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Maintain tenant contact, vendor contact list, and insurance information.
- Promote and foster positive relationships with tenants and owners.
- Additional duties assigned by the Property Manager.
- Manage and coordinate day-to-day financial transactions including accounts receivable, accounts payable, collection of rents and charges.
POSITION REQUIREMENTS:
- A high school diploma or GED equivalent (college courses preferred).
- At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
- Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
- Argus, accounting software such as MRI or Skyline proficiency preferred.
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
