Property Administrative Assistant (Retail)
Professional Alternatives
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Job ID#: 33854
Property Administrative Assistant (Retail)
Great West Houston location
Excellent Bonus & Benefits
to $58K
ESSENTIAL JOB FUNCTIONS:
- Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
- Schedule and coordinate meetings/special events as requested.
- Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
- Prepare and coordinate bid proposals and service contracts and approved invoices.
- Maintain lease and property files.
- Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
- Assist with monthly and quarterly management reports as well as annual budget preparation.
- Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
- Prepare financial spreadsheets.
- Invoice tenant rebills (meter readings, HVAC, etc.).
- Maintain tenant contact, vendor contact list, and insurance information.
- Promote and foster positive relationships with tenants and owners.
- Additional duties assigned by the Property Manager.
- Manage and coordinate day-to-day financial transactions including accounts receivable, accounts payable, collection of rents and charges.
POSITION REQUIREMENTS:
- A high school diploma or GED equivalent (college courses preferred).
- At least 0-2 years of clerical, administrative duties (real estate experience is a plus).
- Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
- Argus, accounting software such as MRI or Skyline proficiency preferred.
- Ability to keep information strictly confidential.
- Strong desire to succeed in an entrepreneurial environment.
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Exceptional oral and written communication skills.
- Strong customer service orientation.
Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!
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*Due to the high volume of applications we receive, we are not able to personally respond to all applicants. However, if you are selected to move forward in the hiring process, you will be contacted regarding next steps.