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Job ID#: 37193
Closing Coordinator
TTH; up to 60K ($28)
West Houston – fully in office
Duties:
Contract & Documentation Management
- Prepare, enter, and maintain sales agreements, addenda, and change orders within internal systems
- Review all submitted documents to confirm accuracy, completeness, and proper authorization
- Record and manage customer selections to ensure all options are correctly documented
- Organize and maintain contract files, ensuring accessibility and proper distribution
- Monitor and resolve discrepancies using a contract issue tracking system
Closing Coordination & Buyer Support
- Guide homebuyers through the closing process, addressing questions and providing updates
- Partner with lenders and title companies to facilitate mortgage processing and closing readiness
- Schedule closings and key release appointments, ensuring all requirements are completed on time
- Proactively identify and resolve issues that could delay closing
Cross-Functional Collaboration
- Work closely with Sales & Construction teams to align on timelines for walkthroughs and closings
- Coordinate all pre-closing requirements to support on-time delivery of homes
- Communicate effectively across departments to ensure a seamless customer experience
Qualifications
- Bachelor’s degree required
- 1–3 years of relevant experience in contracts, closing coordination, or administrative support (homebuilding experience preferred)
- Understanding of contract documentation, basic accounting concepts, and industry practices
- Proficiency with Microsoft Office and database systems
- Strong organizational and time management skills with the ability to handle multiple deadlines
- Clear and professional communication skills, both written and verbal
- Detail-oriented with a proactive approach to problem-solving
Other Info:
- Strong foundation for individuals interested in advancing within homebuilding, with potential growth into sales, operations, or construction management; organization loves to promote from within
- Best Place to Work, incredible company culture, and wonderful team members
- Lots of opportunity to learn and contribute
- We’ve been supporting for 18+ years – long term relationship
