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Job ID#: 42374
Administrative Coordinator – Design Department
Temp-to-Hire | Up to $24/hr DOE | Immediate Need
We are seeking a highly organized and proactive Administrative Coordinator to support a busy Design Department. This is an excellent opportunity for an administrative professional who enjoys supporting multiple leaders, managing changing priorities and keeping a fast-paced team organized and on track.
The ideal candidate will be professional, dependable and detail-oriented with the ability to anticipate needs, take initiative and provide high-level administrative support with minimal supervision.
Responsibilities
- Provided administrative support to 2–3 Directors within the Design Department
- Managed complex calendars, scheduling and meeting coordination
- Coordinated domestic and/or international travel arrangements and itineraries
- Provided dedicated administrative support to a primary Director while assisting additional leaders as needed
- Coordinated department events and team activities throughout the year
- Assisted with meeting preparation, communications and other administrative projects
- Managed multiple priorities and deadlines while maintaining accuracy and attention to detail
- Anticipated administrative needs and proactively supported efficient day-to-day department operations
Qualifications
- 2+ years of administrative support experience preferred
- Previous experience supporting Directors, executives or multiple leaders strongly preferred
- Strong calendar management, scheduling and organizational skills
- Experience coordinating business travel and itineraries preferred
- Excellent written and verbal communication skills
- Professional, polished and comfortable working with senior-level leadership
- Strong attention to detail with excellent follow-through
- Ability to prioritize multiple responsibilities in a fast-paced environment
- Proactive, dependable and team-oriented
Position Details
- Temp-to-hire with the intent to convert to a permanent position
- Up to $24/hr depending on experience
- Immediate opening with an expedited interview process for qualified candidates
