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Job ID#: 43406
Payroll / Benefits Specialist / Human Resources
Direct Hire; up to 85K + bonus; fully in office
Downtown Houston – paid parking
** Manage payroll (Paychex) and benefits administration while supporting broader HR initiatives and improving existing HR processes
** An opportunity to make the role your own, bring additional HR expertise to the organization, and play a meaningful role in strengthening the company’s HR operations.
Key Responsibilities:
Payroll Processing:
- Accurately calculate and process bi-weekly/monthly payroll, including overtime, commissions, bonuses, and all deductions (taxes, health insurance, retirement contributions)
- Monitor timekeeping systems to ensure accurate hours worked
- Update payroll records with new hires, terminations, salary changes, and other relevant employee information
- Process wage garnishments, child support orders, and other court-ordered deductions
- Prepare and distribute paystubs and tax forms
- Ensure compliance with federal and state payroll regulations
Benefits Administration:
- Manage employee benefits enrollment process, including health insurance, dental, vision, life, retirement plans, and flexible spending accounts
- Plans and coordinates open enrollment, including employee communications, information sessions, and system updates
- Process benefit deductions from payroll
- Serve as primary point of contact for employee benefit questions and resolve issues with insurance providers
- Manage self-funded health insurance
- Manage Thrift 401K and Retirement plans
HR Functions:
- Maintain accurate, confidential employee personnel files and records
- Support new employee onboarding, including benefits orientation
- Conduct employee status changes (job title updates, salary adjustments)
- Manage employee leave requests (vacation, sick time, FMLA)
- Collaborate with HR team on employee relations matters and HR projects as assigned
Compliance:
- Stay updated on all applicable employment laws and regulations related to payroll and benefits and recommend process changes as regulations evolve
- Conduct regular audits of payroll and benefits data to ensure accuracy
- Prepare and file required government reports (e.g., W-2s, 941s, 1095s) accurately and timely
- Support internal and external audits by providing documentation and reports as requested
Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or related highly preferred
- Experience with payroll and HR management systems (e.g., ADP, Paychex); strong Microsoft Office Suite
- Experience with a self-funded health plan preferred but not required
- Ability to analyze payroll data for accuracy and identify discrepancies
- Meticulous focus on ensuring accuracy in payroll calculations and employee data
- Understanding of federal and state employment laws regarding payroll and benefits
- Clear and professional communication skills and sound judgment with confidential information
