Payroll / Benefits Specialist + Human Resources

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Job ID#: 43406

Payroll / Benefits Specialist / Human Resources 
Direct Hire; up to 85K + bonus; fully in office
Downtown Houston – paid parking

** Manage payroll (Paychex) and benefits administration while supporting broader HR initiatives and improving existing HR processes
** An opportunity to make the role your own, bring additional HR expertise to the organization, and play a meaningful role in strengthening the company’s HR operations.

Key Responsibilities:

Payroll Processing:

• Accurately calculate and process bi-weekly/monthly payroll, including overtime, commissions, bonuses, and all deductions (taxes, health insurance, retirement contributions)
• Monitor timekeeping systems to ensure accurate hours worked
• Update payroll records with new hires, terminations, salary changes, and other relevant employee information
• Process wage garnishments, child support orders, and other court-ordered deductions
• Prepare and distribute paystubs and tax forms
• Ensure compliance with federal and state payroll regulations

Benefits Administration:

• Manage employee benefits enrollment process, including health insurance, dental, vision, life, retirement plans, and flexible spending accounts
• Plans and coordinates open enrollment, including employee communications, information sessions, and system updates
• Process benefit deductions from payroll
• Serve as primary point of contact for employee benefit questions and resolve issues with insurance providers
• Manage self-funded health insurance
• Manage Thrift 401K and Retirement plans

HR Functions:

• Maintain accurate, confidential employee personnel files and records
• Support new employee onboarding, including benefits orientation
• Conduct employee status changes (job title updates, salary adjustments)
• Manage employee leave requests (vacation, sick time, FMLA)
• Collaborate with HR team on employee relations matters and HR projects as assigned

Compliance:

• Stay updated on all applicable employment laws and regulations related to payroll and benefits and recommend process changes as regulations evolve
• Conduct regular audits of payroll and benefits data to ensure accuracy
• Prepare and file required government reports (e.g., W-2s, 941s, 1095s) accurately and timely
• Support internal and external audits by providing documentation and reports as requested

Qualifications:
 

• Bachelor’s degree in Human Resources, Business Administration, or related highly preferred
• Experience with payroll and HR management systems (e.g., ADP, Paychex); strong Microsoft Office Suite
• Experience with a self-funded health plan preferred but not required
• Ability to analyze payroll data for accuracy and identify discrepancies
• Meticulous focus on ensuring accuracy in payroll calculations and employee data
• Understanding of federal and state employment laws regarding payroll and benefits
• Clear and professional communication skills and sound judgment with confidential information

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