Accounting Administrative Coordinator (AP)

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Job ID#: 41972

Accounting Administrative Coordinator
Location: East Houston/Zip Code 77029
Direct Hire
Salary 50-60K depending on experience ($24-29 hour)
Schedule: 8:00 AM–5:00 PM, Monday through Friday
8-hour workday with a 1-hour lunch
This is a full-time, in-office position

Overview: The Accounting Administrative Coordinator enters invoices, credit card entries, and expense reports to keep accurate accounting records.

Job Duties:

• Receives and distributes invoices to internal staff for 2 company entities.
• Tracks and records credit card expenses incurred by the organization.
• Ensures credit card statements are approved by the appropriate executive before end of month close.
• Verifies and processes daily expense reports from employees.
• Ensures expenses are properly categorized and accounted for.
• Tracks and follows up on outstanding payments.
• Maintains billing records and payment receipts
• Monitors AP inbox email and credit card alerts.
• Enters new hires and terminations into company credit card systems.
• Processes monthly manifest tickets and inter-company invoices.
• Maintains accurate and organized financial records.
• Enters financial transactions into QuickBooks or spreadsheets.
• Monitors receipts and credit card statements for the office.
• Updates purchase order log including invoices, credit card receipts, quotes, bills of lading, freights, and proof of delivery per PO number.
• Assists in training new employees.
• Fills in as back up for additional accounting activities while employees are out.
• Places tickets for building maintenance, special requests, and IT requests.
• All other duties as assigned.

Skills/Requirements:

• High school diploma or general education degree (GED) required.
• One-year certificate from college or technical school preferred.
• Associate degree or equivalent from two-year college or technical school preferred, accounting field preferred.
• 2+ years of like experience with verifiable references
• QuickBooks recent experience preferred

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