Escrow Processor/Assistant (on-site)

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Job ID#: 40189

Job Title: Escrow Processor/Assistant (On-Site)

Position Overview:
Join our dynamic team as an Escrow Processor/Assistant, where you will play a vital role in ensuring smooth and accurate residential and commercial real estate closings. This on-site position offers an excellent opportunity to develop your expertise in escrow processing, collaborate with industry professionals, and contribute to the successful completion of property transactions.

Key Responsibilities:

• Assist the Escrow Officer in processing and managing residential and commercial closing files, ensuring all tasks adhere to regulatory standards and company procedures.
• Review sales contracts, loan documents, and title commitments to verify compliance and identify requirements for closing, including target dates such as title/survey objection deadlines.
• Coordinate with lenders, homeowners, associations, utility companies, and local authorities to obtain payoff statements, lien releases, and other necessary documentation.
• Prepare and organize all closing documentation, ensuring completeness and accuracy for a seamless transaction process.
• Support post-closing activities by assembling final loan packages, verifying disbursements, preparing closing ledgers, and managing the timely delivery of checks and wires.
• Oversee document recording processes, including preparing documents for electronic or manual recording, and ensure all filings are completed within specified timelines.
• Greet clients professionally on-site, addressing inquiries, and providing exceptional customer service.
• Communicate effectively with agents, lenders, attorneys, and other stakeholders to facilitate smooth transactions.
• Maintain ongoing professional development by participating in training, reading industry publications, and engaging with professional organizations.
• Take ownership of tasks, proactively seek opportunities to add value, and support company growth initiatives.
• Perform additional duties as assigned, including opening and managing files, approving wires, and preparing documents for recording or e-recording.

Qualifications & Skills:

• Minimum of 1 year of direct experience in real estate, title insurance, or mortgage closing processes; actual closing experience is preferred.
• Working knowledge of title insurance and mortgage lending concepts, procedures, and compliance requirements.
• Strong problem-solving skills with the ability to analyze complex title issues and develop effective solutions.
• Exceptional attention to detail and the ability to manage multiple tasks simultaneously while adhering to deadlines.
• Proficiency in MS Office Suite (Word, Excel) and familiarity with title insurance or mortgage closing software.
• Notary certification is required; candidates without one must obtain certification immediately upon hire.
• High school diploma or GED is required; a college degree or paralegal certification is a plus.

Why Join Us?

• Career Growth: Opportunities for professional development and advancement within a supportive team environment.
• Innovative Environment: Work with industry leaders and stay at the forefront of real estate transaction processes.
• Impactful Work: Play a crucial role in facilitating property transactions and helping clients achieve their homeownership goals.

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