Administrative Support (Accounting Group)

October 7, 2026

Professional Alternatives

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Job ID#: 42892

Accounting Administrative Coordinator Needed ASAP
Direct Hire to 60K 
100% In Office Role, Monday-Friday 8-5
Great East Houston location! Zip 77029

  1. Administrative support for the Accounting Team
  2. Relieves and supports front desk receptionist 
  3. Receives and distributes invoices to internal staff.
  4. Help with tracking and recording credit card expenses.
  5. Helps ensure credit card statements are approved by the appropriate executive before end of month close.
  6. Support staff  with verification of daily expense reports from employees.
  7. Ensures expenses are properly categorized and coded. Files and organizes
  8. Helps track and follow up on outstanding payments.
  9. Maintains billing records and payment receipts.
  10. Helps monitor AP inbox email and credit card alerts.
  11. Enter new hires and terminations into company credit card systems.
  12. Processes monthly manifest tickets and inter-company invoices.
  13. Helps maintains accurate and organized financial records.
  14. Preform data entry, entering financial transactions into QuickBooks or spreadsheets.
  15. Monitors receipts and credit card statements for the office.
  16. Updates purchase order log including invoices, credit card receipts, quotes, bills of lading, freights, and proof of delivery per PO number.
ADDITIONAL RESPONSIBILITIES
  1. Assists in training new employees.
  2. Fills in as back up for additional accounting activities while employees are out.
  3. Places tickets for building maintenance, special requests, and IT requests.
  4. All other duties as assigned.
COMPETENCIES
EDUCATION
  • High school diploma or general education degree (GED) required.
  • One-year certificate from college or technical school preferred.
  • Associate degree or equivalent from two-year college or technical school preferred.
  • 2+ years of like experience with verifable references
  • Quick Books recent experience preferred

 

Founded in 1998, Professional Alternatives is an award-winning recruiting and staffing agency that utilizes technology and relationships to deliver top talent. Connect with us today!

To Apply for this Job Click Here

  • This field is for validation purposes and should be left unchanged.
  • Max. file size: 128 MB.
    Only acceptable file formats: PDF, DOC, and DOCX

*Due to the high volume of applications we receive, we are not able to personally respond to all applicants. However, if you are selected to move forward in the hiring process, you will be contacted regarding next steps.