Executive Assistant

To Apply for this Job Click Here

Job ID#: 40144

Executive Assistant – Downtown
Temporary Position, scheduled for 4 months
Covering medical leave for Executive Assistant 
Downtown Houston Location
Salary $30-35 hour based on experience and qualifications

Job Objective:
Provides administrative support to the Senior Vice President – Lower 48, direct reports and other department personnel by implementing administrative systems, policies and procedures, and assisting in the management of daily departmental operations.

Job Duties:

• Schedules meetings for the SVP – Lower 48, Chief Geoscientist, Chief Reservoir Engineer and other senior managers, including, issuing invitations, assembling background materials, preparing agendas, recording action items, and organizing any necessary catering.
• Assists the SVP – Lower 48, Chief Geoscientist, Chief Reservoir Engineer, Chief Operations and other senior managers in creating and modifying PowerPoint presentations.
• Composes and/or edits a variety of correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
• Prepares and submits expense reports.
• Prepares and submits monthly reports of purchasing card (PCard) activity for department members, as assigned.
• Compile and update a weekly company-wide PowerPoint by collecting individual slides from each department and merging them into a single, formatted presentation.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Coordinates internal and external meetings, conferences, and teleconferences, including various lunch meetings and training sessions, on and offsite.
• Coordinates SVP’s calendar and maintains Outlook contact files.
• Coordinates travel arrangements and business expense reporting for SVP and other Exploration department managers and employees, as requested.
• Coordinates special projects, as assigned.
• Works effectively with other executive administrative assistants, office & field personnel across all departments.
• Streamlines departmental workflow communications between SVP and Asset Team Leaders.
• Assists SVP with performance tracking/reporting of Asset Team Leaders.
• Support leadership transition by ensuring continuity of operations, transferring key knowledge and priorities, and helping the incoming manager get up to speed quickly.
• Proficient in anticipating matters at hand and initiating action without requiring direction or supervision.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Assists with overflow work and serves as back-up as needed for other administrative assistants.
• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Other duties as assigned by management

Qualifications:

• Ten (10) years' minimum oil and gas administrative assistant experience.
• Ability to accurately solve problems and exceptional proficiency in data management.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to complete multiple, diverse tasks of differing priorities.
• Excellent written and verbal communication skills.
• Ability to anticipate approaching problems and establish strategic plans for future success.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Ability to demonstrate strong skills in using correct grammar and punctuation.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software:
• Must be proficient in Microsoft Office (Excel, Word, PowerPoint, and Outlook).

Work Hours:  Monday – Friday  7:30AM to 4:30 PM
Pay Rate $30-35 hour based on experience
Plus $13 day daily parking reimbursement

To Apply for this Job Click Here