Legal Assistant – Austin

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Job ID#: 37349

We are seeking an experienced and detail-oriented Legal Assistant with a background in Insurance Defense to join our clients team in Austin, Texas. The ideal candidate will have a solid understanding of insurance defense litigation and provide essential support to attorneys handling complex cases. This position offers an opportunity to work in a fast-paced environment, supporting senior attorneys with case management, document preparation, and client communication in insurance defense matters.

Key Responsibilities:

• Case Management: Assist attorneys in managing insurance defense cases from inception to resolution, including organizing and maintaining case files, tracking deadlines, and ensuring timely progress on litigation matters.
• Document Preparation: Draft and prepare various legal documents, including complaints, motions, discovery requests and responses, deposition summaries, and settlement agreements. Ensure compliance with court rules and legal standards.
• Discovery Support: Support the discovery process by preparing and organizing discovery requests and responses, reviewing documents, and managing document production. Assist in coordinating discovery responses and ensuring proper filing and deadlines.
• Court Filings: Prepare and file court documents, including e-filing with both state and federal courts. Ensure adherence to court rules, deadlines, and filing procedures.
• Client Communication: Serve as the main point of contact for clients, insurance adjusters, and third-party experts. Provide updates on case progress and assist in scheduling meetings and conferences.
• Trial Preparation: Assist with trial preparation by organizing exhibits, preparing trial binders, assisting with witness lists, and preparing other materials as necessary for court appearances.
• Legal Research: Conduct basic legal research related to case preparation, including reviewing case law, statutes, and insurance policies, and summarizing findings for attorney review.
• Administrative Support: Provide administrative support, including managing the attorney’s calendar, scheduling appointments, arranging travel, and preparing expense reports.
• Timekeeping and Billing: Track billable hours and assist in preparing client invoices in accordance with firm billing practices.
• File Management: Maintain and organize both physical and electronic files, ensuring accurate documentation and easy retrieval of information.
• Liaison with Experts and Vendors: Coordinate with experts, witnesses, and vendors, ensuring that reports and documents are obtained and prepared for use in case development.

Qualifications:

• Associate’s degree in Paralegal Studies, Legal Assistant Program, or a related field. A bachelor’s degree is a plus.
• 2+ years of experience as a legal assistant with a focus on insurance defense or a related practice area.
• Familiarity with insurance defense litigation, including personal injury, coverage issues, liability defense, and claims handling.
• Strong knowledge of legal terminology, court procedures, and litigation processes.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and legal research tools.
• Experience with e-filing systems in Texas state and federal courts.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Strong written and verbal communication skills, with the ability to interact professionally with clients, attorneys, and external parties.
• Ability to maintain confidentiality, exercise discretion, and handle sensitive information professionally.
• Detail-oriented, proactive, and able to work independently as well as part of a team.
• Ability to work in a fast-paced, deadline-driven environment.

Preferred Skills:

• Experience with case management software Imanage
• Knowledge of insurance policies, coverage disputes, and the nuances of the claims process.
• Experience with legal billing software Clio

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