Property Administrator

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Job ID#: 36367

Property Administrator – Onsite (Mixed-Use Real Estate)
Temp-to-Hire; up to $28 per hour
Sugar Land, TX

Position Overview

Seeking a highly organized and service-oriented Property Administrator to support the day-to-day operations of a large, dynamic mixed-use property in Sugar Land This onsite role plays a critical part in ensuring smooth property operations across a diverse portfolio that includes office space, retail, restaurants, residential condominiums, a conference center, and a full-service fitness facility

The ideal candidate brings strong administrative, accounting, and customer service skills with a hospitality-focused mindset This role supports property management through tenant relations, operational coordination, financial administration, and reporting while contributing to a collaborative and fast-paced team environment

Duties:

Tenant Relations & Administration

• Serve as a primary point of contact for tenant inquiries, requests, and concerns across residential, retail, and commercial spaces
• Provide a high level of hospitality and customer service to tenants, owners, and visitors
• Maintain accurate tenant files, lease documentation, insurance records, and compliance information
• Develop positive relationships with tenants and provide solutions in a professional and timely manner

Operations & Maintenance

• Coordinate maintenance and repair requests and track work orders to completion
• Manage vendor and contractor relationships including scheduling and follow-up
• Support operational needs across multiple property components including associations, retail, and office spaces

Financial Administration

• Process rent payments and manage accounts receivable and accounts payable functions
• Assist with budgeting processes, expense tracking, and financial reporting
• Work with accounting systems to maintain accurate financial records
• Ensure fiscal responsibility and sound judgment when handling property expenses

Leasing & Marketing Support

• Assist with marketing available spaces and supporting leasing efforts
• Help prepare lease agreements and maintain leasing documentation
• Update property databases and leasing records as needed

Administrative & Operational Support

• Prepare monthly management and operational reports
• Provide general office support including managing calls, mail, supplies, meetings, and special events
• Maintain organized property records and administrative documentation
• Support cross-functional teams to achieve property and company objectives
• Make recommendations to the General Manager to improve processes and streamline operations
• Manage multiple projects with varying priorities while meeting deadlines

Qualifications:
 

• High School Diploma required; degree or some college a plus

Professional Skills

• Client service-oriented with strong hospitality and relationship-building skills
• Excellent analytical ability to define problems, collect data, and develop solutions
• Strong project management, organization, communication, and presentation skills
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Strong leadership potential and conflict resolution abilities
• High level of integrity, professionalism, and confidentiality

Technical Skills

• Advanced proficiency in Microsoft Office Word, Excel, PowerPoint, Outlook and Microsoft Teams
• Experience with property management and financial software such as Yardi, MRI, AvidPay, AvidExchange, Angus, and Castle
• Comfortable utilizing AI tools to enhance efficiency and productivity
• Strong numerical aptitude with general accounting knowledge

Work Style

• Punctual, dependable, flexible, and self-motivated
• Quick learner who can adapt to changing priorities
• Ability to think ahead and contribute innovative ideas

Other Info:

This property management team operates in a collaborative, open-concept office environment where team members wear many hats and support one another to ensure property success The culture emphasizes mentorship, professional growth, and internal promotion opportunities
Employees enjoy:

• A casual, supportive, and collaborative workplace atmosphere
• Regular team lunches and engagement activities
• Opportunities for mentorship and career advancement
• Exposure to a large, high-profile mixed-use development
• Entrepreneurial spirit

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