Executive Assistant/Executive Operations Coordinator

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Job ID#: 39586

Position Summary
Seeking an exceptional Executive Assistant / Executive Operations Coordinator to serve as the trusted right hand to the Managing Principal. This highly visible role supports executive leadership, brokerage operations, investments, and personal business matters.
The ideal candidate is proactive, organized, resourceful, and able to manage multiple priorities in a fast-paced environment while maintaining the highest level of professionalism and confidentiality.
Key Responsibilities
Executive Support

• Manage complex calendars, meetings, travel, and communications.
• Prepare reports, presentations, agendas, and meeting materials.
• Handle confidential information with discretion.
• Track priorities, action items, and follow-up activities.

Board & Leadership Support

• Coordinate board meetings and industry events.
• Manage travel, logistics, registrations, and meeting materials.
• Track deadlines and strategic initiatives.

Brokerage Operations

• Support day-to-day brokerage activities and transaction coordination.
• Maintain CRM databases, listings, and marketing materials.
• Coordinate with internal teams and outside vendors.
• Assist with market research, reporting, and client presentations.

Investment & Business Ventures

• Maintain records for partnerships and investment entities.
• Coordinate with accountants, attorneys, lenders, and investors.
• Track distributions, K-1s, and financial reporting requirements.
• Support special projects and strategic initiatives.

Personal Executive Support

• Coordinate personal travel, appointments, and special events.
• Assist with expense management and administrative matters.
• Handle personal projects while maintaining strict confidentiality.

Qualifications

• 5+ years of executive support experience, preferably within commercial real estate.
• Experience supporting a senior executive, business owner, or top producer.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office and CRM systems.
• Familiarity with CoStar, LoopNet, Crexi, and related real estate platforms preferred.
• Knowledge of investment reporting and tax documentation is a plus.
• Active Texas Real Estate Salesperson License preferred.
• Bachelor’s degree preferred.

The Successful Candidate Will Be

• Highly proactive and resourceful.
• Exceptionally organized and detail-oriented.
• Able to prioritize and manage multiple projects simultaneously.
• Comfortable working independently and making sound decisions.
• Professional, adaptable, and responsive.
• Committed to delivering a high level of service and execution.

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