Legal Assistant – Houston

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Job ID#: 30853

AMLAW 200 National firm is adding a Legal Assistant to growing office.
This is a hybrid desk with a GREAT office culture 

ESSENTIAL FUNCTIONS:

• Calendar Management: Track litigation deadlines, and confirm deadlines are docketed correctly. Coordinate attorney calendars, minimize conflicts, prevent double bookings, and proactively make decisions regarding appointment urgency and importance.
• Preparing draft court documents, including but not limited to complaints, answers, discovery, briefs, motions, motions for summary judgment, correspondence and memos.
• Revising and finalizing documents and ensuring timely service, filing and delivery.
• Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues; knowledge of electronic filing procedures for the various venues, including state, federal, appellate and arbitration forums
• Answers telephones and relays messages. Arranges conference calls, video conferences and live meetings.
• Demonstrates working knowledge of internet resources to perform basic legal research and print off cases, as requested.
• Organizes and accurately maintains physical and electronic documents and files in a timely manner. Creates and maintains working files and binders as requested. Utilizes Firm provided software to accurately store email messages, and maintain and retrieve files.
• Opens new files, requests conflict of interest checks with record center and maintains on-line and hard-copy files.  Conducts periodic reviews for possible storage of older files; prepares files to be closed.
• Provides backup support to other attorneys and timekeepers as needed. Volunteers for overflow work assignments when time permits and actively seeks to maximize productivity and promote teamwork. Possesses knowledge of key clients and contacts.
• Collaborates with Accounting and assigned timekeepers to manage billing process, including editing prebills, generating reports, and sending out final invoices. May assist with collection efforts. Coordinates client, matter and timekeeper inquiries.

ADDITIONAL FUNCTIONS:

• Works closely with administrative support staff.  Maintains a team orientation towards work.  Coordinates with support departments and performs overload typing, filing, photocopying, faxing, or reception relief as time permits and as requested by other attorneys or the office manager.
• Performs other related duties, as requested.

PREFERRED QUALIFICATIONS:

• Ability to read and write in order to skillfully proofread and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.  Performs non-complex arithmetic calculations when verifying calculations on forms and documents.  Maintains accurate, complete and up-to-date records and filing.
• Ability to accurately transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 w.p.m.
• Possesses high level of technical competency on all Microsoft Office and various other job-related software packages and applications.
• Ability to organize and prioritize numerous tasks and complete them under strict time constraints.
• Ability to proofread typed material for grammatical, typographical and spelling errors.
• Possesses strong oral and written communication and interpersonal skills necessary in order to communicate successfully either in person, by phone or e-mail.  Must be able to follow instructions very effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.  Must be able to maintain discretion and confidentiality related to all functions.
• Demonstrated experience filing documents with State and Federal Courts, including electronic filing. Ability to read and understand court rules, including rules for courts you have not worked with before, and to ensure compliance with assigned judge’s Individual Rules and Practices

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